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Grant and Contract Accounting has an outstanding opportunity for a Grant Analyst. The Grant Analyst serves as a customer services resource working independently to respond to inquires from campus departments, UW central offices, and research sponsors. Duties include; examine and analyze fiscal and/or administrative records, institutional practices and procedures; develop and deliver compliance analytics; develop and deliver compliance outreach and training; as well as to develop and foster relationships with university departments, researchers and sponsors in order to provide collaborative support in the Grant & Contract Accounting office. Customer service responsibilities include employing a comprehensive follow-up tracking system to ensure customer service expectations are met and the appropriate level of clarity was accomplished.
The Grant Analyst will ensure that services are executed successfully and completed within needed time frames. The Grant Analyst will review compliance requirements and pro-actively meet with faculty and research administrators to develop risk assessments and initiate outreach, provide oversight and guidance on all post-award financial and non-financial compliance aspects.
Additional responsibilities include complex financial compliance and analysis; compliance program guidance; projecting, analyzing, planning, interpreting, and reviewing financial transactions; performing operational assessments; implementing special report requirements; communicating with internal and external University customers; and acting as a University of Washington Research Administration expert resource. This position may also provide project management support for unique and complex projects.
This position is responsible for providing a high level of customer service, based upon a comprehensive understanding of award requirements, for the UW campus research community, the research sponsors and any of the related parties. The Grant Analyst will track customer requests and participate in projects aimed at developing services and proactive solutions for customers.
The Grant Analyst will design, develop, and deliver high-quality training and supporting materials for both internal and external users. This position will also help develop best practices for new services based on operational assessments.
The position will include a proactive and systematic approach to improve processes, including active participation in the development and review of fiscal and compliance procedures and systems to improve the efficiency of the research award budget set-up, invoicing, reporting, and closing processes.
Responsibilities include analysis of proposed sponsor regulation changes, evaluate process implications, evaluate fiscal impact, and recommend action to be taken as a result of these changes. This position provides risk assessments and recommends training and improvements in operations. The Grant Analyst provides research and analytical support on important financial issues, management analysis, and sound business judgments.
This position provides risk assessments and recommends training and improvements in operations. The Grant Analyst provides research and analytical support on important financial issues, management analysis, and sound business judgments.
Respond timely to customer inquiries by employing a comprehensive knowledge of award regulations and the University's policies and procedures Develop and deliver high-quality training; includes developing best practices, training program development, writing and editing, document design, PowerPoint presentation development and effective delivery of training program Develop and deliver campus-wide communication, including verbal presentations and other written guidance Consult with funding agencies to resolve problems Advise and assist University staff and faculty regarding fiscal policies Interact with other universities to exchange information or confer on fiscal reporting questions Identify and define the key issues and areas of concern and advise RAA senior management and appropriate department(s) Review operations for efficiency and propose improvements. Report to management on results, provide risk assessments, and make recommendations for improvement in operational policies and procedures Prepare reconciliations and financial reports as needed by GCA leadership Consult with the department(s) or areas being reviewed to establish an appropriate management/oversight structure for the project Serve as a resource to coordinate and oversee the implementation of compliance recommendations Provide direction/guidance to administrative and financial analysis personnel
Compliance Program Support
Support and maintain a comprehensive compliance program
Support and maintain multiple reporting and compliance systems, including procedures for implementation of fiscal and compliance operations
Develop universal, sponsor and award specific post-award compliance tools for campus
Develop process and compliance analytics, using results to inform customers, develop new approaches, and create outreach and training materials
Perform complex fiscal analysis on the various types of awards, this includes projecting, analyzing, planning, interpreting, and reviewing fiscal operations to advise appropriate actions including prepare billings, reports, and related reconciliations
Evaluate fiscal and budgeting applications and develop appropriate processes to meet compliance requirements
Conduct statistical analysis involving fiscal and administrative data
Prepare specialized reports including computer budget models used to allocate and track data
Research and determine causative factors in customer questions trends
Examine and analyze fiscal and/or administrative records, and institutional practices and procedures for compliance with internal and external regulations and policies
Examine controls, analyze for effectiveness, develop plan for improvement if necessary, and review with management Other
Other duties as assigned
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
BS or BA degree in Business Administration, Finance, Accounting or other related field AND three years demonstrated experience in fiscal management and/or financial analysis.
Ability to maintain the customer service work schedule of 8:00 to 5:00, Monday through Friday
Computer proficiency with spreadsheets, word processing and databases in a Windows environment.
Demonstrated ability to interpret and communicate to others complex policies and procedures.
Proven leadership and strong communication skills. Strong verbal and written communication skills. Demonstrated presentation development and presentation skills to large groups. Demonstrated experience working in a large, highly structured environment. Ability to work independently with a high degree of reliability, accuracy, and productivity. Ability to handle confidential information responsibly. Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues. Demonstrated experience in successful handling of multiple projects with critical deadlines. Ability to exercise discretion and independent judgment effectively in decision-making process.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working in a LEAN, process improvement environment
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.