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The University of Washington School of Nursing is an internationally top-rated school and leader in improving the health and well-being of individuals, families, and communities. One of three academic departments in the school, the Family and Child Nursing Department emphasizes the health and development of families and promotes healthy birthing and parenting.
The School of Nursing has an outstanding opportunity for a Department Administrator. The Administrator for the Department of Biobehavioral Nursing and Health Informatics is the key business and operations manager for the Department. This position is responsible for administrative leadership of the Department, specifically financial planning and management for the Department; management of Department human resources, academic program operations, research resources, compliance and risk, general operations and information, facilities; and other operational functions as necessary for the successful and financially sound business of the Department. The position reports to the Chair of the Department of Biobehavioral Nursing and Health Informatics, with a dotted line to the School of Nursing’s Chief Operations Officer. This position also works closely with Finance and Administration (F&A) staff, and other Department Administrators to carry out these responsibilities.
Duties and Responsibilities
Financial Planning and Management
Manage the financial resources of the Department to include budgets and funds from federal, state, private, University, and foundation sources to ensure ethical and fiduciary practices as well as strategic planning to meet system changes and future needs. Interpret policies and regulations, and provide budgeting and financial reporting and consultation to the Chair, faculty and staff to support the Department’s ability to achieve clinical, scientific, and educational goals and ensure compliance with the University’s policies and procedures as well as guidelines from the federal government, state, and other research project sponsors Plan, organize, direct and oversee the Department’s financial support operation, including the planning, budgeting, and accounting functions Develop and monitor policies and procedures to direct financial activities and establish the Department’s position on financial matters
Human Resources Management
Manage the human resources of the Department in accordance with University of Washington and SoN policies and procedures. Advises Department Chair and works with Director of Finance and Administration and Director of Human Resources and Organizational Development regarding staff HR. Hire, train and mentor staff, conduct annual staff reviews, initiate corrective actions, and provide retention/promotional opportunities for staff. Respond to and assist in providing support to staff on employee relations, training and development and compliance with/concerns around appropriate workplace behaviors, working with the school’s HR and central UW HR as appropriate. Identify and monitor payroll and appointments within the unit relative to Workday processing to ensure accuracy and consistency with overall Departmental budgetary planning and reconciliation, working with HR as appropriate. Ensure HR records and documentation within the unit are in accordance with policies and best practices.
Academic Program Operations Management
Support the Chair, Vice Chair for Education, and faculty in management of Departmental academic program(s) resources and teaching assignments. Assist in financial resource support of educational programs, in collaboration with Chair, Vice Chair for Education and faculty leaders, including staffing of TA/RA/SA. Manage educational program budgets, including: faculty grant buyouts and other quantifiable faculty service/duties; review and analyze school’s PCE budgets relative to Departmental programs; update teaching assignments with accurate costs, credit hours, and related salary/appointment information for courses, instructors, and TAs.
Research Resources Management
Support the Chair, Vice-Chair for Research in managing the the research resources of the Department, to include grant and contract staff and processes, research staff support, capital equipment, and physical plant. Reviews and approves all Department grant and contract applications. Assure that funded projects or programs are managed, request new budgets or extensions of existing budgets, maintain active files; account for sponsored funds and budgets, procure budgeted equipment and supplies, assist in the preparation of periodic reports and required government forms, respond to queries from sponsor managers/teams, coordinate site visits, and submit competitive renewals Design and implement administrative procedures for grant and contract administration, including: submission of grant and contract proposals, transfer of research projects from other institutions and coordination with the Offices of Sponsored Programs and Grant and Contract Accounting.
Compliance and Risk Management
Promote compliance and manage risk in accordance with policies of the University, UW SoN, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements. Implement current HIPAA and FERPA policies regarding Protected Health Information (PHI) and student information, as it is related to IT equipment, email communication, phone or other communication, and proper handling, disposal or destruction of information and documents Ensure that all spaces, rooms, laboratories have appropriate security measures in place to safeguard information, physical resources, and staff. Administration and General Operations
Manage Department operations to ensure the day-to-day and cyclic requirements are met. Provides consultation to Chair as needed for plans, resources, and monitoring of programmatic activities; prepares reports, terminates programs. Manages the information requirements of the Department, to include academic, business, educational and research information needs; incorporating and utilizing the existing Information Technology architecture. Provide leadership on strategic planning, financial planning, policies and procedures, grant management, etc. Assess the need for additional resources and identify sources for additional resources to fit with Department initiatives; communicate planning factors to the faculty and staff to integrate activities with requirements or emerging trends Working with F&A and HR staff, school leadership and other department administrators, develop strategic plans for improved operations of the school. Implement and maintain efficient processes to comply with policies and procedures of SoN, UW and other approving offices or agencies internal or external to the university. Represent the department and the school through participation in various leadership and team management meetings both within and outside the department.
Manage facilities to ensure effective, efficient, and safe operations and preservation of resources. Review and develop space plans, and assign space to staff and faculty, coordinating moves and/or relocations of offices and personnel. Maintain and manage the Department’s equipment inventory system.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor’s degree in Business, Finance, Human Resources or other related field
5-7 years of relevant experience; including: financial planning and management, grant management, supervision, strategic planning and leadership, human resources and project/program management. Experience in a research, academic, or administrative setting.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Recent UW experience with financial planning and computer systems, Workday, and academic human resources.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.