Department: SoC Communication Studies Salary/Grade: EXS/6
For full consideration, please include a cover letter and resume with your application.
Administers operational, financial, & business functions in support of the area/unit's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent business area on internal &/or external administrative affairs by exchanging information.
Please Note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Areas of Responsibility
Coordination & administration of at least 4 of the following:
Budget & Financial
Facilities & Safety
Grants & Contracts
EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions.
EE administers policy.
Budget & Financial
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Directly responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
Ensures prompt payment of invoices, researching errors/delayed transactions.
Monitors open encumbrances & deficit chart strings.
Level I NU Financials approver.
Level II NU Financials approver.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Manages day-to-day practice operations; demonstrates & ensures that Foundation’s mission, values and “Ideal Patient Experience” guidelines, policies & procedures, clinical & service standards & Billing Compliance Program are implemented & maintained.
Identifies service improvement opportunities that will better enable the Practice to achieve its service goals and standards.
Implements corrective actions required as a result of patient satisfaction surveys or other indicators.
Maintains program to review and analyze clinical performance at the faculty member, division, and departmental levels.
Communications & Outreach
Works closely with the Office of Alumni Relations to determine opportunities for alumni contact & solicitation.
Maintains alumni lists or database.
Produces, edits, &/or distributes newsletter.
Manages website, assuring updates are made in a timely manner.
Plans numerous special events throughout the year, assuring all logistics are complete.
Facilities & Safety
Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
Maintains key database & security.
Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase.
Coordinates set up of furniture, data & phone lines.
Brings requests for building & space improvements to attention of management.
Completes appropriate section of annual SIMS survey following NU protocol.
Participates in communication of area safety plan.
Ensures communication with Principal Investigators (PIs) regarding ISIS participation.
Coordinates faculty recruitment, appointment & credentialing processes; place ads; candidate communication & visit.
Provides support for preparation of Promotion & Tenure cases.
Recommends changes & improvements to administrative operations to ensure most effective & efficient use of revenue streams for faculty & staff recruitment, program development, research expansions, space planning, etc.
Implements department strategy regarding structure, process, & staff support of students in compliance with NU policy.
For graduate students: Oversees annual recruitment & selection process & related data entry; advises students; resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.) & organizes new student week.
Manages graduate student funding quarterly.
For undergraduate students: Oversees undergraduate course planning, registration & enrollment.
Works with Chair & other faculty to plan annual & quarterly course schedules.
Interacts frequently with the Office of the Registrar & assures all Registrar-oriented deadlines are met.
Oversees support to undergraduate students during pre-registration, registration & add/drop period.
Tracks data entry of grades into CAESAR, assuring faculty complete process by deadline.
Internal Number: 40996
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.