The Masonic Institute for the Developing Brain (MIDB) has an exciting opportunity for a Community Engagement Executive Assistant supporting the Director of the Community Engagement & Education (CEE) Core. The Community Engagement and Education Core promotes healthy development by fostering strong community connections, inviting community input for MIDB services and research, linking the community to developmental services, promoting science-based policies and practices that result in tangible solutions that improve people’s lives in the community, and grooming the next generation of scientists in developmental medicine and neuroscience. This position’s responsibilities are in support of the Core and its programs and management of Core research data. The role will research and develop programming, evaluate program effectiveness, serve as a proxy for the director with community and University stakeholders, and disseminate Core activities and findings to the University and greater community.
Program Coordination and Development - 50% â— Coordinate logistics and details for current and upcoming Community Education and Engagement Core programs such as Brain in a Box, Eureka Saturday Academy, YES! Initiative, The NODE Engagement consortium, and Affinity Groups for U. Plan, prioritize, respond to communications, and work with Director to determine course of action. â— Attend community stakeholder meetings with and on behalf of the Director; coordinate project responsibilities and review tasks with Director and core staff; summarize and identify action steps/to do items for each meeting along with necessary timelines â— Research and develop deliverable and culturally sensitive programming to underserved populations â— Participate in developing and executing of education and engagement initiatives within the University community and wider metro- and state-wide communities â— Prepare and edit presentations and other documents related to Core activities â— Prioritize and manage multiple projects simultaneously, resolving issues in a timely manner â— Track incoming core requests for service and coordinate with core staff to execute project responsibilities â— Update/maintain the core website; utilize ALT text and other services to make the site inclusive. â— Analyze data to create reports, graphs and charts for the Director on program outcomes and evaluation; assist Director and core staff in preparing posters, PowerPoint slides, scientific manuscripts, and other dissemination efforts â— Assist in developing program budgets for core events and initiatives â— Maintain both the integrity and confidentiality of all Core data, research and analysis
Community Event Coordination - 30% â— Planning logistics and day of coordination for Core events â— Participate in developing promotional media and materials in collaboration with communications team to creatively promote programs â— Organize, schedule and create agendas for events and town halls within the community â— Travel within the metro community with the Director as needed â— Provide detailed directions/set up transportation services for Community members to travel to Core events
Administrative - 20% â— Calendar management, requiring interaction with both internal and external stakeholders â— Maintain meeting minutes and action items â— Sort and distribute incoming correspondence by priority â— Purchasing and reconciliation of program supplies and reimbursements
All required qualifications must be documented on application materials
Required Qualifications: â— Demonstrates a strong commitment to equity, diversity and inclusion. â— Bachelor’s degree or combination of four years education and experience or training â— Excellent verbal and written communication skills, both in-person and online. Advanced editing and proofreading skills. â— Experience in using technology for communication, information-gathering, program delivery and/or reporting. Advanced user of MS Office (Word, Excel, Access & Powerpoint), and/or internet-based collaboration tools â— Experience in group facilitation â— Strong attention to detail and concern for quality, accuracy and completeness of work. â— Excellent time management, multi-tasking and organizational skills, and the ability to simultaneously manage multiple projects in a high energy environment. â— Ability for occasional travel in the state and work occasional evenings and weekends as needed
Preferred Qualifications: â— Experience working with diverse and immigrant communities â— Strong problem analysis and decision-making skills, and the ability to act independently and proactively while working in a collaborative environment â— Experience working in an environment managing multiple projects and stakeholders simultaneously with demonstrated ability to meet deadlines â— Approachable and engaging demeanor, able to foster constructive relationships with community partners â— Ability to work independently; high level of self-motivation â— Flexibility, adaptability, and the ability to work under tight deadlines or changing needs â— Multilingual
Internal Number: 341310
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.