The Administrative Specialist will report to the Chair of the English Department, and will assist the department chairperson with all aspects of departmental administration including policies and procedures; record?? keeping; payroll; budgets; expenditures; and requests for orders of support and supplies.
The Administrative Specialist will act as liaison to other department, college and university offices and take an active role in the management of space and facilities within the department.
In addition to the CUNY Title Overview, responsibilities will include but not be limited to:
??? Act as liaison for all HR related transactions, to include on boarding of new employees;
??? Develop responses to internal and external inquiries; make appropriate referrals and ensure prompt resolutions;
??? Maintain highly organized management and administrative systems, archives, and inventories for the department's activities;
??? Maintain strong relationships with key stakeholders including those on Campus, within the University and external;
??? Draft correspondence, reports and memos on behalf of the Chair;
??? Manage the Department Office; supervise one CUNY Administrative Assistant, College Assistants, and part-time personnel such as work-study students, interns, and other temporary staff;
??? Oversee the administration of the various department spaces;
??? Oversee the preparation and tracking of the faculty Workload in CUNYfirst;
??? Multiple Position Reports; materials for Peer Observations, and materials for reappointment, promotion, tenure and personnel actions;
??? Plan, organize and implement special events and projects as requested;
??? Prepare timely and accurate internal and external communications, complex management documents, correspondence and reports in an appropriate manner;
??? Prepare financial reports, including budget projections and requests, and monitor budget allocations;
??? Provide support for ongoing assessment activities and assist with analysis of results and create reports; and
??? Work with senior administration and office staff to manage ongoing projects, monitor follow up activities and deadlines.
Bachelor's Degree and four years' relevant experience required.
??? Strong understanding of file folders, file structure, and file organization. Demonstrated ability to apply a sound knowledge of best practices related management of records, including preservation and protection
??? Experience utilizing electronic databases and basic experience with Microsoft Office Suite and Adobe Acrobat
??? Strong analytical, evaluative, and research skills
??? High degree of professionalism and personal integrity to maintain confidentiality
??? Ability to work effectively and collaboratively in a team setting with diverse staff of all levels
??? Detail oriented, self-directed, motivated, and proactive
CUNY TITLE OVERVIEW
Provides administrative and program support to an administrative or academic department.
Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
Works with appropriate offices related to personnel recruitment, expediting search activities
Research coordinates and organizes materials for key events such as promotion and tenure reviews.
Supervises and trains support staff and student workers.
Manages budget and coordinates purchasing, accounting, and payroll.
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
Performs related duties as assigned.
Job Title Name: Administrative Specialist
Higher Education Assistant
COMPENSATION AND BENEFITS
Salary commensurate with qualifications and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Click on the "Apply Now" button and follow the application instructions. Please have your curriculum vitae/ resume and scholarly interest or cover letter with names and contact information of 3 references available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document. The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters ??? also DO NOT USE SYMBOLS (such as accents (??, ??, (??, ?? or ??), ??, ??, ?? , ???, _ or ??)).
The search will remain open until the position is filled. The committee will begin reviewing complete applications on June 28, 2021. Applications submitted after the deadline will only be considered if the positions remain open after initial round.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Internal Number: 22499
About Hunter College (CUNY)
Hunter College, located in the heart of Manhattan, is the largest college in the City University of New York (CUNY) system, one of the oldest public colleges in America, and a national leader in urban public education. More than 23,000 students currently attend Hunter, pursuing undergraduate and graduate degrees in more than 170 programs of study. Graduates of Hunter's nationally-renowned professional schools (the School of Education, the Silberman School of Social Work, and the Hunter-Bellevue School of Nursing) become the teachers, social workers, nurses and health care professionals who dedicate their lives to serving New York City and the nation. They are the embodiment of the Hunter College motto: Mihi Cura Futuri – "the Care of the Future is Mine". With the myriad opportunities found in New York City, and world-renowned faculty to guide them, Hunter's students embark upon their bright and illustrious futures and begin to achieve their version of the American Dream!