Department: Inst Diversity and Inclusion Salary/Grade: EXS/7
The Office of Institutional Diversity and Inclusion (OIDI) seeks a candidate who is deeply committed to our office's mission and brings administrative skill in managing a busy, high-functioning office. The candidate will support and report to the Associate Provost and Vice Provost for Diversity and Inclusion (APVPDI), anticipating deadlines, creating meetings, triaging complex requests and invitations, and building organizational order so that the APVPDI may fully engage University partners. A candidate who enjoys being part of an optimistic and forward-looking team will find their detail-oriented and multi-tasking talents appreciated and put to good use. The work of inclusion, diversity, equity, and accountability is the larger mission. The candidate will have mastered skills of communication and convey and support the OIDI mission through different interfaces, including budgeting, interacting with community members, and setting the pace of the office through scheduling. The work will be driven by the APVPDI's needs as she leads the University's aspirations for a more diverse, inclusive, and equitable campus. The successful candidate will contribute to that mission success by anticipating the needs of the APVPDI.
Please Note: Not all aspects of the job are covered by this job description.
Manages and oversees the daily operations of the office of the VP/CDO primarily in the areas of processing invoices, purchasing, reviewing and processing expense reports for signature, and maintaining the physical office space
Applies a high degree of independent judgment and discretion to manage the VP/CDO’s complex calendar and decide on priorities to ensure effective use of the VP/CDO’s time
Anticipates the needs of the VP/CDO and pre-plans/prepares in advance of expressed need(s)
Receives and reviews incoming requests and prioritizes them according to significance and urgency
Effectively handles highly sensitive, and often highly confidential, information using tact, diplomacy and exemplary judgment
Coordinates a variety of meetings, events or team building activities, which may include managing logistics, distributing meeting materials, taking meeting minutes, managing attendee lists, and coordinating room reservations and/or catering needs
Coordinates complex travel arrangements as necessary
Works collaboratively with other administrators and support staff throughout the University
Coordinates communications and follows up on behalf of the VP/CDO
Builds and maintains professional, efficient, and knowledgeable interactions with both internal and external constituencies
Serves as the initial point of contact for guests creating a welcoming and hospitable environment
Supports or project manages special projects, as needed
Performs other duties as assigned.
Bachelor's degree or the equivalent combination of education, training and experience from which comparable knowledge and skills can be acquired
Four or more years of executive administrative support experience, with prior experience in support of a senior leader in a similar role
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrated advanced proficiency with the Microsoft Office Suite of products, particularly PowerPoint
Demonstrated excellent oral and written communication skills
Ability to demonstrate a calm, courteous and professional demeanor under pressure when working with a variety of situations and/or people
Proven ability to take initiative and make sound decisions without direction
Previous experience in higher education or a related field strongly preferred
Preferred Competencies: (Skills, knowledge, and abilities)
Familiarity with Northwestern systems (e.g. NU Financials) strongly preferred
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 41015
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.