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This position is responsible for a variety of fiscal analysis within the Department of Surgery’s centralized finance structure. They will have particular expertise and oversight of one or more Surgical division's fiscal activities and will function as the primary fiscal liaison with these Divisions. The individual is the first point of contact for interpreting and assisting them with all aspects of their Divisional budgets. The budget fiscal analyst will report to the Finance Manager of Operations with highly matrixed reporting relationships to the assigned Department Administrators. The successful candidate must have strong oversight and analytical skills, the ability to independently initiate, implement and prioritize priorities and projects, dedication to accuracy and demonstrated ability to meet deadlines, regardless of multiple on-going domains of work.
Organization and management of multiple program priorities for timely throughput is essential to success. They must be able to gain the confidence of multiple stakeholders. The need for acting independently within the scope of position is critical. This individual must have the ability to understand, plan and do "the next thing" with only broad oversight.
The individual in this position is normally assigned responsibility for two or three Divisions within the Department and oversees the fiscal work for approximately 70 budgets and 50+ research and professional allotments. They are an expert resource for their assigned work within the Finance Office.
Major areas of responsibility of this position include: 1. Complex Financial Analysis for selected areas of Department of Surgery = 60% 2. Financial monitoring and reporting = 30% 3. Records and Compliance Management = 10%
POSITION RESPONSIBILITIES Complex Financial Analysis = 60%
The Budget Fiscal Analyst performs complex financial analysis in the areas of responsibility assigned as described above
Ensures customers are aware of deadlines for various fiscal activities and provides assistance as necessary;
Performs complex and comprehensive technical fiscal analysis to assist in budget planning, reporting and reconciling fiscal activity in all assigned areas;
Performs error analysis and discovers root causes for errors; ensures appropriate corrections are made;
Recommends and implements appropriate action on budgets to ensure alignment with budgetary goals;
Works in team fashion with customers, ensures customers understand processes as well as potential causes of error and provides training in how to provide correct information;
Suggest and work on process improvement initiatives as relevant to duties and scope of position;
Prepare specialized reports and conduct special studies to research and/or justify fiscal requests/needs
May provide coverage for other fiscal staff, as needed.
Financial Management & Reporting = 30%
Generates appropriate budget reports for assigned budgets (approximately 70) Research and Training budgets and others as assigned;
Works with UW offices, such as GCA as well as assigned Divisions on fiscal functions on specific project budgets.
Works with the department’s financial management database system (Department Manager) to produce project cost accounting (PCA) reporting for assigned divisions.
Prepares journal vouchers, expense transfers, and online salary expense transfers.
Records and Compliance Management = 10%
Works with senior fiscal leadership to establish procedures and methods for monitoring budgets and fiscal functions in support of smooth and compliant processes;
Understands and interprets fiscal policies and procedures, information and systems for management and staff within the Finance Office;
Analyze, modify and recommend improvements in fiscal record keeping systems; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls;
Establishes and maintains comprehensive fiscal records; educates other staff on UW and Departmental fiscal regulations and policies; performs internal auditing functions.
REQUIRED JOB QUALIFICATIONS Education & Experience: A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist or equivalent combination of education/experience.
Other Required Qualifications
Strong attention to detail;
Ability to communicate effectively (written or oral) to division staff as well as department management
Organized and systematic in approach in work;
Strong technical abilities;
Work is reliable and accurate;
Expert user of Excel and other financial reporting tools.
Works well in a team
Understanding of UW fiscal systems (MyFD, Grant Tracker and Workday)
Understanding of process improvement tools;
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.