Research - Laboratory/Non-Laboratory, Staff/Administrative
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The Department of Ophthalmology has an outstanding opportunity for a Research Coordinator.
This position is responsible for coordinating an ongoing portfolio of research projects in the Lee Computational Ophthalmology Lab. This includes project startup such as regulatory activities, along with implementation of study protocol and close out actions, and administrative duties related to the research projects all while adhering to University and sponsor guidelines. The Lee Lab works with state-of-the-art ophthalmic imaging technology and designs research studies using advanced technological systems. We seek a research coordinator with a high technical aptitude and willingness to learn about and engage in cutting edge research projects involving the relationship between the eye and brain.
Patient/Participant Management: •Develop and implement procedures and policies to carry out research studies involving human subjects including data collection methods and strategies for data management. •Screen, recruit and interview potential subjects to determine eligibility according to specific study protocols. •Obtain informed consent. •Enroll patients in research protocol. •Explain research protocol to participants. •Respond to patient inquiries regarding protocol. •Coordinate all aspects of the patient's participation in research studies with the Lee Lab. •Ensure compliance with research protocol. •Inform referring physicians/groups of protocol requirements.
Research Study Management: •Serve as the point-person for tracking tasks and documents between UW and all collaborative sites and assist with preparing reports to faculty leadership. •Responsible for study start-ups which include assisting with feasibility questionnaires, communications with study sponsors/vendors, completion of study sponsor forms, development, submission and revisions of informed consent forms (ICFs), working with Zipline for IRB submissions, submission of any necessary protocol modifications to the IRB, work with CRBB for study start-up and ongoing study conduct, study budget management, submissions to DSMBs, development and maintenance of SOPs for study protocols. •Ensure that projects are executed successfully and completed within needed timeframes to meet research objective. •Coordinate specialized tasks with the research team such collection of ophthalmic imaging, processing of laboratory specimens, and administering of cognitive assessments and/or surveys. •Perform certain non-invasive patient-oriented procedures, such as measuring intraocular pressure, eye imaging & other eye-related procedures (training provided). •Responsible for the collection, processing and shipping of study-specific laboratory specimens. •Coordinate physician examinations and study protocol for technicians. •Assist in planning aspects of new research projects. •Review medical records. •Keep study files in compliance with all applicable regulatory guidelines. •Read, interpret and communicate protocol for clinical and observational studies. •Establish and maintain effective working relationships with patients and their families, professional or community groups and volunteers. •Communicate with the Departmental Administrator regarding the entire portfolio of clinical trials including workflow, timelines, funding and other pertinent information. •This position may work with minimal supervision and must use sound judgment to assess prioritization of all regulatory affairs to ensure timely submissions to regulatory bodies (IRB, FDA, sponsor, etc.). •Oversee, coordinate, and implement regulatory submissions to internal and external governing bodies. This includes new study applications, annual reviews, modifications to existing studies, adverse events, and protocol deviations.
Research Data and Publication Management: •Maintain records and computer databases of study data. •Design data collection tools. •Obtain and record research data in conjunction with physician and other professionals on the research team. •Manage electronic transfer of data. •Prepare interim reports for Principal Investigators, Study Sponsor and Human Subjects Review Board to Ensure that each project timeline is being met. •Communicate with vendors and company medical personnel in handling results of studies (progress reports, case report forms, etc.).
Research Finance Management: •Facilitate the grant application process (Grants and Contracts, IRB, Sponsor) to ensure timely implementation of research projects. •Assist with the development and monitoring of study budgets. •Assist with the development of computerized tracking and database management systems.
Other Duties as Assigned.
MINIMUM REQUIREMENTS •Bachelor's Degree in health management, biological/social sciences, social work or related fields. •2+ years of experience coordinating clinical or complex observational research studies in an academic setting.
Additional requirements: •Proficient in Microsoft Office applications. •Experience with or familiarity with data entry into databases. •Experience recruiting and consenting study participants. •Strong attention to detail and ability to multitask, organize and prioritize multiple projects. •Ability to work independently and in a group under limited direction. •Excellent verbal, written, interpersonal and communication skills. •Should be highly motivated and flexible, with the ability to adjust to rapidly changing priorities and new projects. •Ability to quickly learn new techniques and procedures. •Ability to develop technical expertise and knowledge through experience and application. •Eager to learn about ophthalmology imaging techniques and new technologies. •Able to troubleshoot equipment and/or software with tech support. •Willing to assist the research manager with administrative tasks as needed.
CONDITIONS OF EMPLOYMENT •Comfortable with older adult population. •Willing to travel to other clinical sites (Harborview/UWMC) as needed. •Flexible, variable schedule required. Willing to work weekends and evenings as needed.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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