Department: IPR - Inst for Policy Res Salary/Grade: NEX/12
The main focus of this position is financial support for sponsored research. The position requires daily collaboration and interaction with faculty and research staff. Key tasks include monthly reconciliations of sponsored projects, human resources tasks for grant-funded staff, and purchasing for sponsored projects (ordering, expense reports, consultant payments).
Coordinates a broad variety of administrative processes & activities such as database, budget, & HR - maintenance & reporting; Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems.
A cover letter is required when applying to this position.
Documents & Databases
Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc.
Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives.
Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders.
Assists in balancing accounts at close of fiscal year.
Assists in preparation of annual budget.
Administer budgets &/or accounting balances for multiple awards.
Coordinates administration of all HR actions from hiring to termination.
Supports staff &/or academic searches.
Recommends & implements changes to administration of HR policy & procedures for unit/dept.
Sets-up & cancels meetings based on knowledge of subject & attendees.
Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed.
Represents the dept, program or project with various levels of personnel both internally & externally managing & facilitating confidential &/or critical information.
Responds to unanticipated & complex issues.
Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, clerical assts, interns, etc.
A high school diploma or equivalent required.
5 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
Bachelor’s degree preferred
Preferred Competencies: (Skills, knowledge, and abilities)
Experience and interest in working with faculty and supporting academic research.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 41002
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.