This Project Coordinator and Assistant to the Executive Director is a full time, civil service position reporting to the Executive Director of UROC. This position will also be responsible for the administrative management of some of UROC’s signature projects, events, and programs. The position will also staff the Executive Director. The successful candidate requires independent thinking, flexibility, teamwork and excellent oral and written communication skills.
A recent external review required of all University of Minnesota research centers and institutes determined that UROC’s increased growth in the area of University-community partnerships demands additional high-level administrative and operational support. This new position will work closely with the UROC Directors Team to provide support to UROC research projects and programs, arts programming, signature events and related communications, and community-engaged initiatives.
Project Management – 75%
Responsible for oversight and management of select ongoing UROC projects, events, and programs
Coordinate and provide staff support to UROC’s Executive Advisory Committee and Community Affairs Committee.
Accountable for the day to day processes, operations and guidance needed when working with internal and external stakeholders when creating primary signature projects being integrated into UROC, with communities and cross cultural communities.
Serve as administrative and logistical lead in the coordination of annual and semi-annual events and projects including UROC Critical Conversations, UROC Community Day, Quarterly Affiliate Discussions
Manage special, ongoing or temporary projects as needed with responsibilities for including: communications, budget, reporting, and personnel.
Supervise and coordinate UROC’s participation in annual community events and celebrations including Family Day, National Night Out, Juneteenth, FLOW Arts Festival, etc.
Supervise and coordinate UROC’s participation in University events including Welcome Week, New Student Orientation, Graduate Student Resource Fair, Homecoming, etc.
Coordinate and administer UROC arts and cultural programming including coordinating and providing staff support to UROC Arts Advisory Committee, scheduling and overseeing gallery exhibits and events
Conduct quarterly staff and affiliate orientation sessions
Assistant to Executive Director – 25%
Administrative support for UROC Executive Director
Maintain Executive Director’s calendar
Draft official UROC correspondence, presentations, reports, and other documents as needed
Provide administrative support to Executive Director at internal and external meetings, events, and engagements
Required qualifications • BA/BS plus at least four of related experience, or a combination of related education and work experience equal to eight years • Excellent written communication skills, including experience in drafting of executive level correspondence • Demonstrated problem solving skills with two years of experience in project management • Ability to manage multiple deadlines and requests in a fast-paced environment • Demonstrated ability to work independently and as part of a team • Strong attention to detail, deadlines, and deliverables • Demonstrated track record of increasing responsibility, through either work experience or volunteering
Preferred Qualifications • Familiarity with the University of Minnesota’s organizational structure and research and outreach activities • Familiarity with Minneapolis and St. Paul’s not-for-profit and community-based economic development, health-based, and arts and cultural organizations • Strong interest and proven dedication to community-based work, through education, work or volunteer experience
Internal Number: 340863
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.