The Financial Analyst position is responsible for overseeing all accounting duties in the School of Mathematics and its three associated centers, the Mathematics Center for Educational Programs, the Institute for Mathematics and its Applications and the Minnesota Center for Financial and Actuarial Mathematics. The job duties include, but are not limited to: formulating financial statements, analyzing general ledgers, strategizing payroll functions, financial analysis, and developing various financial reports for external regulatory agencies. Foster strategic partnerships with the development team, SPA, SFR, and other UMN departments to manage grants, as well as validating and coordinating for effort certification. Utilize multiple accounting systems at the University in order to support critical analysis and process improvements involved in reconciliations, budget preparations, spreadsheet utilizations, and payroll information.
This role includes the supervision of 2 FTE accounting staff. The position reports to the departmental administrator.
Note that review of candidates will begin after July 6, 2021.
Department and Centers Budget Oversight and Management (40%) Manage annual department and center budget planning for purposes of fiscal year budgeting and annual reporting. Maintain and provide oversight of the Department COA (CEMS System). Prepare annual fiscal year budgets in EFS (Enterprise Financial System) including position budgeting and budget detail for non-sponsored chart strings following Dean's office guidelines, and meeting deadlines for entering into the University budget system. In consultation with the department and center leadership, make decisions on how major expenses are covered across the Fund Chartfield. Regularly perform audits of departmental and center chartstrings and initiate corrective actions, tracking progress until resolved. Manage instructional equipment requests; including working with the department leadership on communicating with faculty, gathering requests, prioritizing requests, distributing funds, and following up with instructional equipment account holders on spending.
Department and Center Policy and Analysis (20%) Identify and implement process improvements related to sponsored and non-sponsored accounting, faculty reporting, and annual departmental and center financial commitments. Develop tracking systems, methodologies, and consistent schedules for processing regular departmental and center financial commitments (e.g. salary return, Chair/Professorship discretionary payments, faculty salary support from endowment accounts, advising payments, instructional equipment allocations, and UMF transfers) Periodically review financial policies and edit/revise as necessary based on financial analysis within the department and across CSE departments. Specific policies and related funds include External Sales, Fixed Price, and Conference Revenue. Update and refine faculty sponsored and non-sponsored reports, distributed three times per year; manage communication with faculty about reports. Develop and prepare customized departmental and center reports at the request of the department head and administrator utilizing UM Analytics. In consultation with the administrator and Math development officer, develops and prepares standardized reports for foundation funds to be distributed annually to donors. Develop reports and analyses for department head and administrator on sponsored project reporting including, but not limited to, proposal success rates, ICR trends, and expenditure trends across sponsors. May suggest action items based on analyses. Develop a credit hour report and analysis – undergraduate and graduate – for department head and administrator to aid in recruitment and curriculum decisions. May suggest action items based on analysis. Develop space utilization report analysis to aid department leadership in making space assignment decisions. May suggest action items based on analysis.
Account Management – Sponsored & Non-sponsored (15%) Responsible for a portfolio of faculty members’ sponsored and non-sponsored accounts. This includes pre-award, accounting, reconciliations, auditing, and approving or denying expenditures based on existing administrative requirements. Regularly meet with faculty to review status of accounts and develop individualized financial plans, including providing financial management and oversight to faculty accounts. Work with SFR (Sponsored Financial Reporting) to prepare and analyze detailed reports provided to sponsors for accuracy. Work with SPA (Sponsored Projects Administration) to ensure sponsored requirements are met and ensure grants are closed out properly. Oversight and reconciliation of effort.
Supervision (15%) Supervise, mentor, and evaluate two full-time accounting staff Establish processes and procedures for backing up of all accounting functions. Oversight of the pre award process.
Other duties as assigned (10%)
Required Qualifications: BA/BS degree plus at least six years of professional work experience
Preferred Qualifications: BA/BS in accounting or related fields. Certified Approver (or ability to pass the exam with 12 months) Demonstrated ability to proactively identify and resolve complex problems. Demonstrated ability to take direction and correction to improve skills and productivity. Familiarity with University systems such as PeopleSoft, EFS, UM Reports, UM Analytics, ECRT and EGMS. Familiarity with University and sponsor accounting (Federal and non-Federal) regulations. Strong organizational skills with demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines. Demonstrated experience communicating clearly and effectively to faculty, staff, students, central business units, governmental organizations and private businesses, both verbally and in writing.
Internal Number: 341236
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.