Research Support - Laboratory/Non-Laboratory, Staff/Administrative
About the Job: This is a temporary, posted, full-time (40 hours per week) position and is expected to last up to 12 months with the possibility of extension based on satisfactory performance, availability of work, and departmental/collegiate funding.
This position provides grant and research support to faculty in the Schulze Diabetes Institute. The position reports to the Administrative Director for Research.
Responsibilities/duties: The Grants/Contracts Professional 2 will be part of the Department of Surgery Research Support Services (SRSS) team to manage grant proposals, assist in creating tools and improving processes, and manage electronic files, data and forms, as well as other pre-award as assigned. This individual will work closely with the other members of SRSS as well as with faculty and their personnel to initiate and facilitate proposal and grant activities. They will offer guidance and expertise on the preparation and submission of proposals for external and internal funding as well as budgeting, compliance, electronic data and file management, and reporting.
Proposal Preparation and Award Management (15%) Manage the proposal preparation and submission process from initial development through application submission for faculty, postdocs, graduate RAs and other trainees. Responsibilities include obtaining sponsor’s request for proposals, understanding eligibility, understanding budget limitations, identifying solutions to sponsor’s restrictions, preparing budget and administrative portions of the proposal, obtaining subaward documentation, finalizing all parts of the proposal, preparing proposal routing forms (PRFs), liaising with departmental and collegiate administration and SPA throughout the submission process, and communicating with the sponsor. Understand and communicate sponsor and University restrictions regarding PI/staff eligibility, cost sharing, F&A sharing, sponsor restrictions, and award terms, and monitor research compliance requirements. Develop budgets for sponsored projects in collaboration with the principal investigator(s) ensuring proposals contain appropriate effort and other resources. Obtain and complete sponsor budget and other forms for all new/renewal proposals, using sponsor systems such as ASSIST, Workspace, proposalCentral, etc. Work with other departments and institutions on collaborative applications. Maintain NIH biosketches. Assist with new departmental research initiatives as they are developed. Assist faculty in identifying new funding opportunities.
Development and Planning (10%) Participate in bi-weekly Grants Management Team planning meetings regarding current issues, policy updates, workload, processes, future tool development, etc. Provide feedback on templates/job aids and additional guidance for new and experienced PIs thereby making processes more efficient and documents more thorough and accurate Continue professional development by attending relevant courses, workshops, seminars, professional society meetings and other training opportunities
Compliance and Research Project Management (75%) Ensure that research personnel are compliant with all UMN, state and federal regulations. Continually update records and assist with identifying needed trainings. Ensure compliance with University research policies and procedures in all tasks.
A. Administrative/financial responsibility for post award grant management:
• Review post award requirements and create appropriate checklists with dates. • Submit continuing non-competing progress reports • Initiate and carry out(with SAC/PI) the process of creating supplemental award requests, carryover requests and budgets • Initiate and carry out (with SAC/PI)the process of creating no-cost extension requests and budgets • Assist PI with submission of a final technical report for grant closeout. • Assist PI with requests for amendments to subcontracts related to additional drug or supplemental funding • Assist with other grant-related correspondence: (eg. prior approval for change of PI, reduction of effort, workscope changes, regulatory document uploads, etc.) • Review agency websites for policy changes, meet with supervisor and budget staff weekly to review and resolve outstanding grant issues.
B. Grant Administration responsibilities on receipt funding for new awards and new budget year in existing awards:
• Track award in eRA Commons and other online submission websites, review with PI/supervisor to determine work needed to be done to receive award • Initiate preaward/advance acct. budget or EFS budget and paperwork with budget office and assist with communicating start-up administrative procedures with lab staff
C. Post award administration to ensure the timely launch of the workscope with minimal delays:
• Communication within the University of Minnesota and directly with the funding agencies and subcontractors • Set up chartstrings with appropriate service lines (e.g. RAR, ISOs) • Timely completion of the requested information
D. Other financial responsibility for post award grant issues:
• In conjunction with PI/SAC/project managers, responsible for monthly financial reconciliation of sponsored and non-sponsored funds to ensure spending is accurate and allowable; responsible for budget year-end project period review and reconciliation of grant expenses to ensure accurate financial reporting to agency; coordinating review with lab staff and departmental accountant • Assist SAC and SFR with process of final invoice/final financial report • Acting as point person for interaction with billing ISOs, agencies to determine if all charges are appropriate and have been invoiced. Initiating the process to move inappropriate or inaccurate charges • Review and get PI signature of subcontractor invoices for SPA, assist with timely submission of invoices to budget office/SFR, track payment of invoices • Use U of M reporting tools and DOS spreadsheets to help with financial forecasting of sponsored projects.
E. Grant Administration-General responsibilities regarding Federal, Industry and Agency Grants for PIs: • Keep updated spreadsheets/database reports/binders with information relating to grants: progress report due dates, NIH and other funding agency due dates, • Track spending on sponsored projects, outstanding financial issues for grants • IACUC/IRB approvals • Serve as liaison to sponsoring agencies and University personnel on questions regarding the administrative and financial aspects of proposals and awarded projects
All required qualifications must be documented on application materials
Grants and Admin Professional
Required: BA or BS with at least 2 years of professional experience performing scientific, administrative, budgetary or grant duties or a combination of related education and work experience to equal six years. Demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines Effective team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, central administration). Demonstrated effective problem identification and problem solving skills Demonstrated willingness to learn and grow professionally Capable of accepting responsibility with a high level of independent initiative, proactivity and creativity Demonstrated ability to work independently with a high level of accountability, follow-through and internal drive Demonstrated proficiency with Microsoft Office Suite applications - Word, Excel, PowerPoint, etc.
Preferred: Experience working in a higher education institution Experience in pre- award and/or post-award management, budget and contract preparation as well as experience with NIH award management, business and Industry award management or clinical trials management. Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management (e.g., UMN’s EGMS), sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot) or University of Minnesota financial systems
Internal Number: 341246
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.