At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: June 23, 2021
The Undergraduate Studies Division is currently one of the six divisions (including L&S Core) in the College of Letters and Science. The primary charge of the division is the academic well-being of the more than 23,000 undergraduates in the College, 73% of Berkeley's undergraduates. Undergraduate Studies is organized into three primary areas that serve undergraduates in the College of Letters and Science, and across campus: Academic Engagement, Undergraduate and Interdisciplinary Studies (UGIS) Teaching Programs, and Undergraduate Advising.
EQUIPMENT AND SUPPLIES: Serve as point of contact for all office furniture, supply, and equipment needs, including inventory maintenance, tracking, procurement, and disposal. Serve as primary contact in maintenance of office machines such as copiers and printers. Principal contact with ITCS (Information Technology Client Services) for emergency equipment needs.
COMMUNICATIONS SUPPORT: Serve as coordinator for all issues related to telephone and network services. As bCal administrator, manage SPA (Special Purpose Accounts), and maintain listserv addresses for the department. Work with department management to keep website resources pages up to date and in compliance with campus and divisional policies and procedures. Responsible for mail distribution and shipping.
FACILITIES: Provide facilities support by implementing departmental office space decisions, serving as liaison with LSFO (Letters & Science Facilities Office) on major projects, and coordinating all aspects of office and building access. Responsible for upkeep of common areas in departmental space.
GENERAL ADMINISTRATION: Serve as clerical assistant for a busy office serving faculty, staff, and students in the Undergraduate Studies Division of the College of Letters and Science. Ensure daily administrative operations run smoothly. Provide support for special projects and other needs as assigned.
EVENT PLANNING AND SUPPORT: Provide assistance with meeting and event activities such as room reservations, catering, set-up, invitations, and other logistical support. Coordinate with Executive Assistant in planning for internal events such as holiday celebrations, staff recognition, and staff service award events.
SAFETY ASSISTANT: At the direction of the Department Safety Coordinator, maintain inventory of safety supplies, and manage the contents of the online safety manual. Participate as a member of the Departmental Safety Committee. Serve as roll caller after deployment of a fire alarm. Serve as the departmental ergonomics evaluator and liaison with ergonomics@work staff.
PROFESSIONAL DEVELOPMENT: Participates in professional development activities and training opportunities.
SUPERVISION: Directly supervises workstudy students in the department.
Ability to prioritize assignments and adapt to changing priorities within a dynamic and active work environment.
Apply knowledge of program goals and policies in the execution of responsibilities.
Possess solid general computer skills, knowledge of programs such as Word and Excel, and ability to learn additional programs and systems as needed.
Ability to communicate effectivelyboth verbally and in writing, listen actively, and think critically.
Adept at working independently, as well as part of a team; able to take initiative.
High school diploma or equivalent experience
Ability to solve day-to-day operational needs with minimal supervision and general guidelines, and with a focus on service.
Can apply knowledge and skills of University organizational structure, policies and procedures.
Salary & Benefits
This an hourly (biweekly paid), non-exempt position. Hourly rate will be commensurate with experience (stepped rates).
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.