Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 06-09-2021
Dept Marketing Statement This position is a key part of an active administrative office supporting diverse researchers from a variety of disciplines across academic divisions. The UC Santa Cruz Genomics Institute leads UC Santa Cruz's efforts to unlock the world's genomic data and accelerate breakthroughs in health and evolutionary biology. The Genomics Institute involves approximately 90 personnel, participating in projects supported by funds from the federal and state governments, private gifts and foundations; in addition, the GI provides funding support for approximate 50 additional personnel for GI related projects. Our platforms, technologies, and scientists unite global communities to create and deploy data-driven, life-saving treatments and innovative environmental and conservation efforts, while addressing the most fundamental societal and policy questions.
The Financial Services Specialist uses professional financial services concepts, knowledge of industry practices, and organizational policies and procedures to perform financial transactions for the UC Santa Cruz Genomics Institute (GI). They suggest process improvements, keep pace with and communicate regulations and guidelines, and work on a range of issues, reviewing multiple factors in selecting methods and techniques for obtaining solutions. This position works directly with units internal and external to the GI, including grant administrators, program managers, principal investigators, divisional business offices, UCSC Procurement, Financial Affairs, Accounts Payable and other units to ensure financial operations are run smoothly and within policy. This position is responsible for regular administration of GI accounts payable and receivable functions, reimbursements, procurement, and fund management, including UCPath fund entry and direct retros and journal entries. They apply acquired knowledge and skills to develop and implement sound financial practices. The selected candidate should be excited to work in a fast-paced, start-up like environment within an institution of higher education in beautiful Santa Cruz, California.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $24.75 - $30.15/hour. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Applying working knowledge of funding sources and their unique requirements, including HHMI, and working with divisional research accountants, faculty, and the GI Director of Research Development & Finance, provides a diverse range of financial services, including purchasing, travel/entertainment, direct payments, recharge billing, reimbursements, UCPath fund entry and direct retros and journal entries, contract establishment and administration, royalty and other revenue tracking and invoicing, and other financial processes and transactions.
Working with the Office of Research, Planning & Budget, and School of Engineering, tracks, documents and invoices for various forms of revenue including royalties and Genome Browser Training.
Using acquired knowledge, and in consultation with more senior staff, advises constituents on regulations, policies, procedures, and appropriate use of funds.
Processes and tracks internal awards issued by GI and QB3 to UCSC faculty, students, and postdocs, such as GI Office of Diversity fellowships. Ensures timely and accurate disbursement of funds and expenditure of funds on all GI-awarded accounts. Monitors accounts for adherence to award terms and conditions.
20% - Financial Policy and Procedure Design and Implementation:
Participates in moderately complex audits of processes and recommends changes to processes to ensure compliance with federal, and state and UC requirements, and to optimize efficiency. Assists in ensuring that the appropriate internal controls are addressed, maintained and strengthened to protect University resources. Makes suggestions for new business policies and procedures and implements them as needed.
Prepares guidance documents, eg for travel, purchasing and other processes for posting on the GI intranet. Composes and sends periodic emails to GI constituents on policies and practices.
Monitors the delivery of quality customer service to various constituencies, including internal department, students and external units and vendors. Suggests new customer service standards and procedures as necessary.
10% - Financial Analysis:
Under general supervision, gathers information and provides analyses for moderately complex budgetary, financial and resource projects. Provides analyses for moderately complex financial documentation and proposals relative to operational expenses, including payroll funding analysis. Provides related reports as requested.
Assesses business policies and procedures to determine their efficiency and efficacy, applying acquired professional concepts (including accounting, accounts receivable/payable, purchasing, collections and billing), as well as a wide variety of internal and external (i.e. GI, campus, and funding agency) policies and regulations. Works with more senior staff to interpret business process procedures and policy as necessary.
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of finance principles.
Knowledge of financial data management and reporting systems.
Experience with and proficiency in the use of spreadsheet and database software.
Strong organizational and time management skills with the ability to work in a high volume environment, to complete projects accurately and on time.
Demonstrated ability to work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness.
Strong critical thinking skills.
Strong interpersonal skills sufficient to sensitively work with people from diverse backgrounds.
Strong verbal communication skills with the ability to actively listen.
Ability to adapt to changing priorities.
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
Ability to analyze information and recommend solutions.
Strong writing skills.
Ability to provide friendly and efficient customer service.
Ability to function effectively as a member of a team.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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