Columbia University Libraries seeks a highly motivated, collegial, and skilled Administrative Assistant to join the Finance & Administration team. Reporting to the Assistant to the University Librarian, the Administrative Assistant provides comprehensive administrative support to Libraries Administration staff including senior members who report to the University Librarian.
Draft correspondence, manage calendars, schedule meetings/training sessions/ interviews, coordinate travel arrangements and prepare expense reimbursement requests for directors, job candidates and conference participants.
Assist in preparing presentations and arranging special events.
Act as a resource for visitors, students, faculty, and staff members seeking information about Libraries services, procedures, and policies.
Collect and distribute mail for colleagues on floor and make time sensitive campus deliveries on Morningside and Manhattanville campuses.
Order and maintain supplies for the office.
Update departmental websites and org charts.
Work closely in concert with another Administrative Assistant and other office staff.
Other related duties as assigned.
High School Diploma and/or its equivalent required.
A minimum of three years' related experience or equivalent combination of education and experience required.
Excellent verbal and written communication skills required.
Highly organized; effective at planning.
Attention to detail essential.
Ability to work independently and take initiative in managing workload required.
Resourcefulness and enthusiasm for learning; disciplined work ethic.
Ability to work in a highly confidential environment and to interact effectively with managers, staff, faculty, students, patrons and visitors.
Strong computer skills including proficiency with Microsoft Word, Google Calendar / G-Suite.
Excel and PowerPoint and the ability to update websites essential.
Ability to manage multiple projects with changing priorities required.
Schedule: Monday-Friday, 9 am - 5 pm
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 515149
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.