1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Bachelor's degree. Demonstrated success as a coordinator for digital and/or print publications. Experience with AP Style Guide. Experience with publishing in academia. Experience with web publishing software such as Dreamweaver and Photoshop.
Preferred Education, Experience and Skills: Bachelor's degree. Demonstrated success as a coordinator for digital and/or print publications. Experience with AP Style Guide. Experience with publishing in academia. Experience with web publishing software such as Dreamweaver and Photoshop.
Required Skill/ability 5: Intermediate to advanced skills with Microsoft Word, PowerPoint, and Excel.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Desire to work collaboratively, in an open, friendly manner; customer-service oriented. Stellar interpersonal, communication, and problem-solving skills.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr. Admin Asst and Communications Coord
Required Skill/ability 1:
Extreme attention to detail and organizational skills. Experience with proofreading and fact-checking. Excellent written and verbal communication skills. A cover letter is required with application. Experience with frequently changing schedules while maintaining professionalism and attention to quality.
Required Skill/ability 4: Willingness and ability to work occasional off-hours on nights and weekends, as deadlines dictate. Experience using digital messaging tools.
Required Skill/ability 2: Experience in juggling daily deadlines with long-term projects. Ability to multi-task and prioritize many assignments at once.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 65987BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.