Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
PROGRAM ADMINISTRATOR/MANAGER , Woods Hole Oceanographic Institution (WHOI) Joint Program in Oceanography/Applied Ocean Science and Engineering , to provide program management for a prestigious graduate degree program in marine science. WHOI is an equal partner with MIT in the administration of this program. Responsibilities include maintaining databases and statistics; managing the graduate admissions process, responding to inquiries, tracking applications in GradApply, organizing student visits and open house for admitted students, processing new student admissions, etc.; scheduling and overseeing new student orientation; overseeing scheduling of campus videoconferencing facilities; writing and submitting internal fellowship nomination proposals and processing fellowship awards in GAP; overseeing use and maintenance of departmental vehicle; preparing and sending informational notices, e.g., thesis defenses, seminars/ talks, Institute deadlines, etc.; identifying operational problems/deficiencies and recommending solutions; developing budget estimates and annual budget proposals, monitoring expenditures against approved budgets, reviewing/reconciling statements, monitoring credit card transactions, overseeing the processing of financial/travel/payroll forms, overseeing use of special discretionary funds, monitoring expenditures for student representatives, negotiating and signing service contracts, issuing purchase orders, and calculating and submitting end-of-year financial reconciliations of shared costs and tuition distribution; and a variety of other duties.
Job Requirements REQUIRED : bachelor's degree; three years' financial and administrative management experience; excellent organizational, analytical, financial, writing, leadership, supervisory, interpersonal, and communication skills; ability to meet deadlines, develop and implement program policies/procedures, manage conflicting priorities, and work with minimal supervision; tact and discretion with sensitive/confidential matters; knowledge of database, spreadsheet, and accounting software and willingness to learn new programs; and experience overseeing a variety of accounting transactions, e.g., purchase orders, journal vouchers, and invoices. PREFERRED : expertise managing a graduate/undergraduate program; and knowledge of MIT's financial, HR, SAP, NIMBUS, and operational systems. Job #19705-8
Position is at MIT.
Internal Number: 19705
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature