Location: Worcester, MA Category: Staff and Administrators Posted On: Thu Jun 10 2021 Job Description:
The Supervisor of Accounts Payable supports the Senior Assistant Controller in the daily operations and supervision of a high-volume Accounts Payable environment. Ensures the timely and accurate payment of invoices in accordance with Clark University policies and procedures.
Supervises a team of accounts payable analysts in their day-to-day responsibilities.
Enforces all University spending policies and other internal controls, including a detailed travel & expense policy.
Assigns and/or reviews general ledger codes for items such as invoices, expense reports, check requests, etc. to ensure proper entry into all accounting systems.
Oversees the reconciliation of all University credit card activities in a timely manner and ensures on-time payment of balances.
Directs vendor correspondence via phone or email.
Seeks to continually improve upon existing processes, including leveraging technology resources to the extent possible.
Reviews vendor contracts for proper payment of vendors and consultants.
Provides training to new hires in other departments related to payables policies and procedures.
Investigates and resolves problems associated with processing of invoices
Prepares batch check runs.
Researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Utilizes online banking system to research vendor check matters, including initiating stop-payment orders and positive paycheck data uploads.
Maintains vendor accounts.
Assists with annual 1099 prep and filings.
Provides documentation to auditors upon request.
Monitors and approve employee time sheets as necessary under University policy.
Completes annual performance evaluations for direct reports.
Assist with testing and reviewing system updates
Performs similar or related work as required, directed or as situation dictates.
Continues professional development and training; keeps current with trends.
Assists other department staff as needed to promote a team effort.
Associate's degree or higher in accounting, finance or business or equivalent experience
4+ years accounts payable and/or general accounting experience required. Supervisory experience preferred.
Ability to maintain sensitive and confidential information
Ability to meet deadlines while maintaining a high degree of accuracy
Strong organizational skills with attention to detail
Ability to work independently and exercise sound judgment
Experience working with computerized software and Microsoft Office required.
Excellent organizational and communication skills - both written and verbal.
Ability to provide high quality customer service in a fast-paced busy environment while maintaining accuracy and attention to detail.
Experience working with computerized software and Microsoft Office -Excel and Outlook.
Previous experience in higher education, Jaggaer, and Banner preferred.
This is a Full-time position with excellent benefits, which include employee and family tuition benefits, 4 weeks' vacation, generous retirement plan, free use of campus fitness center and many more.
Clark University currently requires all employees and students to be vaccinated against COVID-19 no later than July 15. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Founded in 1887, Clark University is a liberal arts-based research university committed toscholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day. Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change. Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.