Research - Laboratory/Non-Laboratory, Staff/Administrative
The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The Department of Health Services has an excellent opportunity for a 6-Month, Temporary, Full-Time Student Services Counselor position, filling in for an employee on leave. The Student Services Counselor is part of the team supporting the Department’s graduate degree programs, with a primary focus on the three tuition-based Doctoral (PhD), Master of Public Health (MPH) and Master’s of Science (MS) programs.
Working under the general direction of the Program Operations Manager, the Student Services Counselor will administer student advising programs and professional development activities. This position is also responsible for significant administrative, organizational, and operational duties.
This position works towards diversity goals related to admissions and student support, and will be expected to know and work toward the strategic goals of the Department and School of Public Health. Additionally, the Student Services Counselor will use independent judgment in interpreting and applying the rules and regulations of the programs, the Department of Health Services, and the University of Washington.
Housed in the UW School of Public Health, the Department of Health Services is a dynamic academic and research department with the mission of working with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. The Department is steadfast in its efforts to improve and promote the health of all populations, and staff contribute daily and directly to the work of faculty, students, researchers and other staff, providing support and expertise to the Department's common cause.
Duties and Responsibilities: Student (Academic) and Professional Development Advising
•Manage enrollment, (pre)orientation, and current student communications; send reminders of program expectations and due-dates •Advise current students on a wide range of academic and professional development topics and resources, requiring knowledge of both fee-based and state-funded student services (e.g., different registration and payment processes) and policies and procedures •Support program manager in aligning and maintaining student resource information across MPH programs in Health Services •Track PhD, MPH and MS student data (including quarterly registrations and degree benchmarks) and advise manager and students, as appropriate, on student progress toward completion of requirements •Collaborate on and maintain career development resources (regional/national public health systems, networking, jobs listings, skill development opportunities, conferences, etc.) •Support development and implementation of professional development activities that complement SPH and UW offerings (e.g., building mentor relationships, networking, grant and/or resume writing, interviewing and/or presentation skills, etc) •Coordinate annual practicum and capstone/thesis processes and presentations •Coordinate annual program specific events (orientation, graduation, etc) •Coordinate annual admissions communications including applicant advising •Collaborate with MPH-PhD staff group on nominations for student awards and efforts to secure funding •Assist PhD students in preparation for annual research meetings
•Supports data entry in HSERV database for applicants, students, and alumni •Support the MPH and PhD admissions committees including the admissions preparation and review processes •Assist with development of quarterly and/or annual reports – e.g. student progress assessment, theses and capstone projects, professional development workshops, etc •Administer processes and track progress and data associated with HSIP, capstone projects/theses, mentor program, practicum, etc •Solicit and compile various student progress and planning documents •Assist in preparation of purchasing and travel documentation for planning and reimbursements •Track relevant budget activity; report to program manager •Take minutes, create agendas, and participate in range of program meetings •Coordinate the annual preliminary exam process and thesis/dissertation defenses •Work closely with Program Information Specialist to inform and support the annual marketing and student recruitment activities, particularly in support of inquirers and (prospective) applicants, events, and social media content •Provide additional support for alumni relations and alumni database •Assist with special projects/other duties as assigned
Training Grant Administration
•Submit trainee appointment and termination forms to NIH •Collect and organize information for, and produce tables required on training grants •Draft text for routine correspondence and reports •Provide support for the submission of training grant reports and proposals •Provide fiscal support via tracking expenses, check requests, and travel reimbursements •Complete review and reconciliation process of training grant budgets •Ensure compliance with federal training grant regulations for trainees
•Bachelor's Degree in business, life sciences, social sciences, public health, communication, or related field. •At least two years of experience advising students in a higher education setting •Ability to work productively in a fast-paced environment; strong initiative and follow-through •Strong organizational skills and the ability to multitask over a variety of projects •Strong attention to detail •Excellent verbal and interpersonal communication skills •Strong adaptable writing skills: ability to communicate in diverse written formats and mediums, as well as to tune messages for a wide variety of audiences •Ability to work both independently with limited supervision and as part of a team •Intermediate to Advanced Proficiency with Microsoft Word and Excel, electronic calendaring systems, Cloud-based tools
•Professional experience working with graduate programs (master’s and doctoral) at the University of Washington or another top-tier institution of higher education •Experience working with UW administrative systems •Experience working with Canvas and other learning technologies
This position may require occasional evening and weekend work. Most employees at the University are currently working remotely due to COVID-19. Once the University allows employees to return to the workplace, this position is expected to be performed on site at the UW Seattle Campus. Continued remote work may be negotiable.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.