Coordinates all of the processes above with the Executive Assistant to the other Deputy Dean for Faculty to ensure correct and consistent processes for all faculty groups at Booth.
Supports the Deputy Dean for Faculty in managing and following his/her projects and initiatives (investigate current practices, write memos, be involved in projects)
Handles communications, appointments, travel, and calendar for the Deputy Dean.
Prepares reports and completes special projects for the Deputy Dean as requested.
Processes highly confidential correspondence with faculty and potential faculty candidates.
Provides general office support for the Deanâ™s Office, assisting other Deans as needed or in the absence of their assistants.
Works with Academic Services on teaching schedules and assignments. Administers data about teaching assignments and compensation for adjunct and clinical professors.
Oversees the review process for Adjunct and Clinical Professors (request for material, organize recording of their teaching, inform the deans).
Administers RATS accounts for adjunct and clinical faculty, as well as other budgets (e.g. centers).
Oversee Faculty office assignments.
Helps with Faculty assignments and tracking faculty service to Booth and the University. Review of faculty directors to centers.
Assists other EAs in the Deanâ™s office with administrative duties, especially during recruiting season.
Coordinates visas for faculty traveling outside the US.
Coordinates and supervises faculty recruitment and interview processes.
Ensures that Provost Office requirements for the search process are followed. Represents Booth at Provost Office meetings regarding faculty recruitment processes.
Schedules candidatesâ™ interviews, both off-campus at professional meetings and on campus.
Fiscal responsibility for the faculty recruiting account, which includes approving and monitoring all expenditures.
Prepares appointment recommendations for the Provost, offer letters to prospective faculty members, and other correspondence to faculty candidates.
Oversees faculty application database; works with computing services on prioritizing and implementing enhancements.
Tracks appointments for adjunct faculty, ensuring that they are appointed, reviewed, and reappointed in a timely manner.
Oversees deputy dean for faculty operating and endowment accounts.
Facilitates communication between Deputy Deanâ™s office, Provostâ™s office, and Booth faculty payroll office on faculty appointment and salary informations.
Uses best practices to develop and execute organization's operational and overall strategic plan. Develops and implements relevant policies and procedures and ensures compliance.
Plans, develops, analyzes and manages budget, including developing multi-year budget forecasts. May oversee the preparation and management of grant and contract proposals, ensuring compliance with all University, federal and private foundation guidelines and regulations. Develops financial reports and assists with seeking funding for grants.
Performs other related work as needed.
At least four years of senior-level administrative experience.
Background in managing an office.
Technical Skills or Knowledge:
Advanced MS Office (Word, Excel, PowerPoint) skill.
Proven writing ability and excellent communication skills.
Handle extensive public contact with tact, courtesy, discretion, and judgment.
Handle multiple tasks simultaneously.
Work effectively under pressure and deadlines.
Attention to detail.
Coordinate and work cooperatively with colleagues.
Maintain strict confidentiality and absolute discretion in sensitive matters such asÂ faculty appointments, salaries, and other matters.
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR11299
About University of Chicago (UC)
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