May manage special projects or functions related to the business of the organizational unit.
Coordinate calendar events, scheduling work related meetings and conference calls and prepare and organize related materials and collect meeting minutes as needed.
Prepare and update NIH and equivalent biosketches and CVs to facilitate prompt submission of progress reports and research grants.
Assist with auxiliary standard items for research grant submission such as boilerplate facilities and resource info, biosketches, equipment listâ¦etc.
Collect and organize requested medical and scientific articles from various sources such as PubMed, Medline and interact with University of Chicago electronic library.
Organize work related travel to medical and scientific conferences and manage subsequent related reimbursements.
Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
Performs other related work as needed.
Experience with EPIC and Qgenda computer programs.
Experience with Microsoft outlook calendar software.
Experience with scientific search engines such as PubMed, Google scholar, and Medline.
Experience with research grant submission such as NIH Assist software is a plus.
Previous experience at an academic medical center strongly preferred
Familiarity with central administration within a complex research university environment strongly preferred
Previous experience in the OB/GYN field preferred
Excellent written and oral communication
Collaboration and Independence
Attention to detail
Cover Letter (preferred)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR11294
About University of Chicago (UC)
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