This position works in the assigned commodity area of Professional Services under the general direction of Purchasing Category Managers, assisting in securing goods and services at the most cost effective price while promoting ethical business practices with all parties, and maintaining the highest level of integrity. The duties performed are within the law of agencies representing the authority of Indiana University to the business community.
Under limited supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
Responds to employee inquiries and requests and explains policies and procedures.
Monitors procurement processes and communicates issues with supervisor to inform decisions.
Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
Prepares reports to monitor outstanding procurement documents and payments.
May provide assistance to lower-level Procurement Representatives.
May take on more advanced, non-routine tasks that may require analysis.
Other department responsibilities:
Tracks Request for Proposals and Contracts through the process, secures quotations/proposals, expedites orders, maintains confidential document files, and exercises given fiscal responsibility.
Assists in administering contracts and price agreements, which requires knowledge of products/services, pricing, terms and how vendors require orders be placed per each contract or agreement. It is important to recognize that these services are provided for all our campuses.
High school diploma or GED.
Four years in a relevant field.
Proficient communication skills.
Ability to build strong customer relationships.
Instills commitment to organizational goals.
Ability to influence internal and/or external constituents.
Possesses flexibility to work in a fast paced, dynamic environment.
Promotes information sharing.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Beginning with the fall 2021 semester, all Indiana University students, faculty, and staff will be required to be fully vaccinated for COVID-19 as a condition of enrollment / employment.To learn more about this requirement, view ourCOVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.