Rutgers, The State University of New Jersey is seeking a Program Assistant for the Department of Pediatrics within Rutgers, Robert Wood Johnson Medical School.
Under direction, the Program Assistant assists with the programmatic functioning of the Robert Wood Johnson AIDS Program (RWJAP). Provides administrative and program support to the director of the RWJAP and other professional staff.
Among the key duties of this position are the following:
Assists in preparing proposals, develops budgets, prepares grant applications, proofreads and edits documents and processes proposals.
Consults and advises with members of the Project on content, timing, and documentation necessary for proposals to be submitted to funding sources.
Serves as principal liaison with Program Coordinator and/or Principal Investigator and other administrative personnel to coordinate grant application processes.
Ensures accuracy and timeliness of all grants related materials and applications.
Maintains all salary source allocations for awarded research grants and contracts. Monitors programmatic expenditures to ensure timely spending of grant funds and alerts PIs to overspending/underspending situations.
Minimum Education and Experience:
Bachelor's Degree in Business Administration, Social Science or a related discipline plus one (1) year of related experience, including working with relational databases and electronic grant submissions.
Equivalent education, experience and/or training may be substituted for the degree requirement.
Required Knowledge, Skills, and Abilities:
Demonstrated proficiency in Microsoft Office (Access, Excel, Word, PowerPoint).
Demonstrated ability to work in a multidisciplinary team environment.
Demonstrated strong writing skills.
Experience working with electronic purchasing systems and website editing.
Experience in Rutgers in-house systems, especially the new Oracle-based systems, Discoverer, PeopleSoft, RU Marketplace, and RAPSS, as well as outside sponsor systems (Grants.gov, Intelligrant, NJ Sage systems).
Knowledge of private and federal funding agencies.
Experience with Task Order requests and contracts through federal funding agencies.
Physical Demands and Work Environment:
Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift or exert force up to 25 pounds.
Office environment. Moderate noise.
Posting Number: 21ST1535
Location: Downtown New Brunswick
Internal Number: 134287
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.