1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Experience with Workday and/or comparable financial management systems.
Preferred Education, Experience and Skills: Experience with Workday and/or comparable financial management systems.
Required Skill/ability 5: Demonstrated skills with software in the Microsoft Office Suite, including intermediate proficiency with Word and Outlook, and basic proficiency with Excel.
Posting Position Title: Senior Administrative Assistant (*)
Required Skill/ability 3: Ability to relate comfortably and knowledgeably to a wide range of individuals, such as faculty members, staff, students, dignitaries, and visitors, both orally and in writing in a clear, pleasant, grammatically correct, and professional manner. Strong service orientation.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr Admin Asst President's Office
Required Skill/ability 1: Sensitivity to and ability to maintain confidentiality of information and materials.
Required Skill/ability 4: Ability to work independently, proactively and exercise sound judgment. Ability to prioritize work and solve problems.
Required Skill/ability 2: Proven ability to plan, organize, manage and prioritize a large volume of work and many different administrative tasks in a complex, fast-paced environment. Strong attention to accuracy and detail.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 66028BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.