Administrative Assistant - Diversity, Equity, and Inclusion 17084
The Division of Diversity, Equity and Inclusion (DDEI) at West Virginia University is seeking applications for an Administrative Assistant. The primary purpose of this position is to provide independent, high-level administrative support to the Vice-President (VP) for DDEI and employees reporting to or under the direction of the VP, and employees within DDEI.
This includes but is not limited to assisting with highly confidential correspondence, reports and memorandums in various areas and planning and/or assisting with the planning of issues with a high level of confidence, managing calendars and schedules and the processing and screening all incoming correspondence.
In order to be successful in this position, the ideal candidate will:
Arrange all hotel reservations, air travel, car rentals, and all other travel related planning for the VP.
Efficiently arranges appointments and updates calendar for the VP.
Complete travel reimbursement forms and verifies that all necessary documentation is present for filing expense reports.
Receive and greet visitors to office area, determines nature of visit and directs visitor to the appropriate staff member. Answer telephone, screens calls and communicates messages to DDEI staff members
Collect, open, date stamp, sort and distribute incoming mail to staff within the office area. Disseminates and receives information by electronic mail.
Review and edit materials created for others for proper formatting and spell check, making necessary changes and printing final hard copies for VP's review and signature.
Keyboard letters, reports, charts, graphs, manuscripts, forms and/or memoranda from rough draft to final form utilizing word processing software. Proofread all typed material and corrects errors in sentence structure, grammar, spelling and punctuation.
Enter data into computer, following a specific format. May pull routine to complex reports.
File a variety of documents by alpha, numeric, subject matter and chronological order. Provide copies of information from files upon request by locating information, photocopying and returning information to appropriate location.
Duplicate, collate, and bind letters, reports, memoranda, and other documents using a photocopy machine and stapler.
Participate in training and professional development sessions to enhance job performance.
Attend DDEI meetings as required.
Bachelor's degree or equivalent education and experience.
A minimum of one (1) year of experience as an administrative assistant or working in an office setting
Ability to learn and adhere to WVU policies and procedures
Communicate ideas clearly orally and in writing
Establish and maintain effective working relationships
Work effectively with all types of people
Ability to use the latest versions of Microsoft Office
Apply critical thinking skills
Carry out the mission, goals, policies, and procedures of the Division of Diversity, Equity and Inclusion
Valid Driver's License
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley -- the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Jun 8, 2021
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 231104
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.