Location: Bowling Green, KY Category: Staff Posted On: Wed Jun 9 2021 Job Description:
With the support of the Director, supervise Support Staff within all programs in the SONAH to include managing the Interview Exchange Process of hiring, initiating evaluations, scheduling, etc.
Using the Interview Exchange process, work with the associated Program Coordinators to initiate hiring of new faculty.
Schedule and coordinate meetings, appointments, and travel arrangements for the director.
Communicate with program staff to obtain documentation for new part-time faculty as requested by human resources and for academic affairs.
Prepare EPAF's for all new faculty, staff and graduate assistants.
Prepare SIA's for BSN program part-time faculty members each semester, changing workload hours in BANNER to reflect the appropriate number of hours and to allow for the nursing marketing adjustment.
Review and update nursing license for all faculty on the board of nursing web site each year to assure they remain in active status, updating their information in e-signature forms.
Send handwritten thank-you cards on behalf of the SON for donations made to our foundation accounts.
Liaison between Med Center and WKU Facilities Management for systems associated with building.
Ensure that all staff attend regular trainings to maintain skills necessary in their current positions.
Responsible for all fiscal duties associated with the SONAH Indexes, E&G and Foundation.
Assist Director with annual budget process in line with the current CHHS Process.
Ensure financial records are maintained in compliance with accepted University policies and procedures.
Ensures that all purchases are made following the current WKU Discretionary Spending Policy, and that spending is within the approved annual budget.
Initiate purchases requested by lab director for clinical skills items with the procurement card and through the requisition process in TOPSHOP for the Health Sciences Complex and for South Campus, making sure that the funds are available to use.
Creates requisitions for all items that do not meet the procurement card purchasing guidelines.
Review purchases made with four procurement cards in JP Morgan Chase, assuring that each item is assigned to the correct index, account code and receipts are made available for documentation.
Prepare monthly JP Morgan Chase bank statements each month for the director to review spending and approve.
Allocate and post financial transaction details for each account using Quicken to reconcile with Banner Finance Reports monthly and at year-end.
Prepare travel vouchers for faculty and staff for clinical site travel and conference travel assuring that the guidelines are met.
Prepare payment authorizations and interaccount forms.
Prepare and coordinate deposit activities for application fees and continuing education registrations.
Analyze discrepancies from outside vendors and from WKU inter-accounts.
Create course fee reports for CHHS and Academic Affairs
Attend budget meetings conducted by CHHS.
Creates year-end report for the foundation office.
Reconcile individual SONAH indexes each month using Quicken Software
Minimum of a bachelor's degree and documented supervisory or leadership experience.
A minimum of 2 years of comparable administrative experience.
Capable of extended periods of computer concentration.
Strong interpersonal and communication skills.
Advanced knowledge of Microsoft Office Word, Excel, Access and PowerPoint.
Knowledge of website maintenance
Ability to work with minimum supervision.
Salary Grade: 108 Salary Range: $37,000 - $42,000
Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.
Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.
Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at firstname.lastname@example.org or by phone at (270) 745-5121.
The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at email@example.com or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.
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