Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union - Unit 9
Classification Salary Range: $4,693 - $8,489 per month Anticipated hiring range: $4,693 - $5,325 per month
Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Recruitment Closing Date: June 23, 2021
The position is located within The Collins College of Hospitality Management (CCHM). The Collins College of Hospitality Management provides Bachelor of Science and Master of Science degree programs in Hospitality Management. For more information, please see: collins.csupomona.edu.
DUTIES AND RESPONSIBILITIES:
Fiscal Responsibilities -Responsible for budget administration, planning, and fund management for The Collins College of Hospitality Management -Projects income and expenditures -Creates financial models to outline revenue and impact of existing and proposed options for simplified reporting to management. -Conducts analyses that drive decision making and resource allocation. -Analyzes the current and projected College-wide General Fund budget and confers with management about adjustments where appropriate -Prepares ad hoc financial reports and analyses, clearly summarizing trends, forecasts, and metric analytics, along with resulting recommendations, as requested: -Advises the Dean and the Associate Dean on availability of funds: -Special projects and programs -Equipment -Recruitment -Scholarships -Prepares reports for auditing purposes for accounts requiring unique reporting to funders -Oversees staff in posting of expenses and income to individual accounts -Processes, reconciles and monitors balances for more than 100 accounts -Oversees grant and contract project income and expenditures
-Leads technical responsibility for monitoring budgets and programs -State -Auxiliary Foundation -Philanthropic Foundation
-Conducts analyses that drive decision making and resource allocation. Prepare ad hoc financial reports and analyses, clearly summarizing trends, forecasts, and metric analytics, along with resulting recommendations, as requested. -Manages fiscal responsibilities for The Collins College MS in Hospitality Management self-support program administered by the College of Continuing Education (CEU). Prepares reports as requested by the Dean. -Forecasts and prioritizes budget expenditures based on historical data and new trends with the goal of resource maximization for the College. -Facilitates purchasing of equipment for faculty from start-up funds -Purchases other supplies for college faculty and staff with Foundation or State funds using requisitions or purchasing credit cards -Reconciles State, Auxiliary Foundation and Philanthropic Foundation credit card statements -Processes all CCHM payment requests and related paperwork -Interdepartmental Transfers (IDT) -Request for Invoice (RFI) -Purchase orders(PO) -Vendor contracts -Administers and analyzes The Restaurant at Kellogg Ranch (RKR - public student-operated restaurant laboratory) -Fiscal day-to-day operation -Manages the Restaurant at Kellogg Ranch accounts -Daily deposit transmittals -Processes all invoice payments -Interdepartmental Transfers (IDT) -Request for Invoice (RFI) -Prepares financial reports -Processes CCHM scholarship income and payments, monitors scholarship account balances and provides statements to the Scholarship Committee chair. Personnel Responsibilities -Prepares contracts, tracks, maintains, electronically files records for all adjunct faculty hires. -Budgets sufficient funds for tenure-track faculty searches and subsequent hires, staff reclassifications, In-range salary increases, new positions, etc. -Develops and monitors College-wide projected temporary hires, including salary projections. -Budgets sufficient funds for promotions, range elevations, equity increases, temporary faculty entitlements, etc. -Maintains files, records, and personnel action files (PAF) for administrative staff and faculty. -Reviews all college travel submissions and submits travel documents and receipts for the Dean. -Responsible for all matters related to payroll including but not limited to: -Comprehensive tracking, electronic input, record-posting, and processing reports for administration, staff, faculty, and paid Student Assistants. -Records, collects and files daily absences of State and Foundation staff/faculty for the College. -Prepares monthly absences for HEERA managers¿ approval. -Prepares Payroll Certification Report for State Payroll Department -Lead for all Student Assistants (SA) in the College and the Self-Support Master Program with: -Posting of vacant positions for the college -Reviewing applications, interviewing, and recommends students to hire. -Monitors labor expenses, tracks hours, and approves timesheets on time management system.
Operational Responsibilities -Purchases, manages inventory, and distributes Collins College promotional materials. -Manages fiscal and legal functions related to Collins College large scale events. -Processes payments, purchase orders, and contracts. -Manages and tracks account and event auction item reports throughout the entire event cycle. -Compiles final event reports to Gift Processing and Foundation. -Files reports for the city of the event. -Maintains financial revenue and expense models for all college events and operations. -Creates and maintains documents for faculty computer refresh program -Maintains the computer/equipment inventory and works with IT for purchases. -Provides procurement and budgeting support and guidance to the college's Culinary Laboratory Coordinator. -Other duties as assigned.
Committee Responsibilities -Serves as a resource person on matters related to budget issues to the College. Acts as a standing committee member on the College Budget Committee. -Participates as an active member of the College events committee with responsibilities to include budgets, payments, permits, ¿day of¿ operational event functions, etc. -Participates as an active member of the College Scholarship Committee to ensure that funds are appropriately awarded, and the awards process is completed. -Participates with the Dean and the Associate Dean in the College budget development meetings. -Represents college at meetings requested by the Dean or the Associate Dean. -Serves as a liaison to the CPP Business Continuity Plan and manages the college plan
Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction
-Four (4) years of progressively responsible analytical experience including work involving the preparation, justification, and analysis, or the control and administration of a budget and a budgetary program OR four (4) years of professional experience as an administrative support person in a higher education setting, including knowledge and responsibility for financial and expense processing and reporting. -Degree, certifications, or background in accounting, finance, and budgeting. -Demonstrated expertise in CSU and CSU-specific Foundation budgeting and accounting policies and procedures. -Insight into the reasoning behind policies and procedures -Basic knowledge of University organization, policies, goals and mission. -Knowledge of faculty, staff, and MPP positions and types of appointments -Basic knowledge of the hospitality industry -Must be detail oriented, organized with materials, and able to complete multiple tasks at one time. -Must have the ability to effectively work and collaborate across cultures in person and in an online environment -Must have strong command of spreadsheet software, i.e., Excel -Problem solving and some other higher order abilities -Must be able to process a variety of complex financial transactions and monitor annual budgets -Must be able to create financial models to outline revenue and impact of existing and proposed options for simplified reporting to management. -Must be able to conduct analyses that drive decision making and resource allocation
Additional Salary Information: Why Join Us? We offer an array of health plans that include prescription drug coverage, Dental, Vision, and Health Insurance
CalPERS Retirement Plan, Union representation, Educational benefits for qualifying dependents, Income protection benefits including life insurance and disability, Paid leave programs, Employee Assistance Programs, Childcare, Lactation Support, Personal and professional development opportunities, Employee Wellbeing Initiative
Internal Number: 63077
About Cal Poly Pomona
Cal Poly Pomona consistently ranks among the best universities in the country when it comes to quality education, affordability and career prospects for graduates. As an inclusive polytechnic university, we cultivate success through experiential learning, discovery and innovation. U.S News noted Cal Poly Pomona was eighth most diverse among regional universities in the West and tenth most diverse in the nation. Nowhere else can students ride an Arabian horse, practice on a Steinway piano, bring a new product to market, and build a liquid-fueled rocket.