General summary/purpose: The Health Systems Program (HSP) in the Department of International Health (IH) is seeking a Budget Analyst to support the Johns Hopkins International Injury Research Unit (IIRU). This position reports directly to the Financial Manager on all financial and administrative matters related to IIRU and the Director of the IIRU-an organization conducting research around the world on Injury Prevention and Control, as well as access to care and Rehabilitation.
NOTE: This position is remote eligible during the pandemic. Once campus reopens, this position will be expected to report to the School of Public Health - East Baltimore campus on a regular basis.
Specific duties & responsibilities:
Under the supervision of the Financial Manager and Director of the International Injury Research Unit (Department of International Health), the Budget Analyst will provide assistance in coordinating, developing, and overseeing budgeting activities related to accounts in the Injury Unit and Health Systems Program.
Assist in the development of business proposals and/or grant applications. This includes use of appropriate cost rates such as indirect and fringe benefit rates for proposed budgets.
Review budget justification to ensure it relates to budgeted dollars.
Ensure compliance with all relevant University and/or agency regulations and restrictions.
Assist in financial studies regarding projected changes in revenues and expenditures.
Administer revenue and expense budgets by use of the University's financial systems (SAP).
Set up budget accounts when awards have been granted.
Administer expenditure of funds, ensuring funds are expended according to sponsoring organizations' stipulations and appropriate University guidelines.
Coordinate and participate in the development of budgets for grants, contracts, subcontracts, general funds, gift accounts, discretionary accounts, and endowments.
Work with financial and administrative staff in monitoring of accounts.
Assist with administering grants and contracts in post-award period.
Monitor and maintain budget files for various grants and contracts within the program.
Provide up-to-date expenditure and balance information.
Develop financial reports for forecasting and results analysis. Identifies budget issues, provides alternative solutions and resolves budget shortfalls.
Prepare program work plan budgets; work with programs staff to track activity budget spending and projections on a bi-monthly basis.
Work with programs staff to monitor sub award spending, invoicing, and award changes on a bi-monthly basis.
Coordinate with JHURA for any compliance and audit related issues for the USAID program.
Reconcile all back-up documentation to monthly revenue and expense statements.
Monitor all accounts to ensure that expenses are not in excess of budgets, and that appropriate indirect costs are being charged.
Apply working knowledge of applicable policies and regulations, verify documents for completeness and compliance with government and private agencies.
Review all vendor invoices and prepare them for approval by the Financial Manager.
Prepare check requisitions, travel advances, travel expense reports, wires and other payment requests.
Prepare expenditure transfers and purchase order requests.
Communicate any budgeting issues to the Financial Manager, JHIIRU Director, and Project Manager.
Monitor receipt of payments from sponsors.
Assist with preparing financial reports for grantors.
Monitor the program's procurement card and prepare a monthly reconciliation.
May train others and answer questions related to budget policies and procedures.
Frequent contact with faculty, staff, and students in the Injury Unit and Health Systems Program and various administrative and financial offices within the School and University; private and government offices.
Perform miscellaneous related duties as assigned.
Minimum qualifications (mandatory):
Bachelor's degree in finance, accounting, or other related field.
1 year of related progressively responsible experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
3 years related experience.
Experience with USAID and other USG awards.
Experience in Excel and Word.
SAP knowledge and experience.
Special knowledge, skills, and abilities:
Proficiency in the use of software applications, databases, spreadsheets, and/or word processing.
Ability to perform duties independently with minimal supervision.
Must be detail-oriented.
Must have excellent written, communication, and interpersonal skills; organizational skills and the ability to handle multiple tasks and complete work independently
Computer skills, including experience with MS Excel and MS Word.
Classified Title: Budget Analyst Working Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $20.93 - $28.75 per hour Employee group: Full Time Schedule: Monday - Friday Exempt Status: Non-Exempt Location: 05-MD:School of Public Health Department name: 10001141-Health Systems Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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