UW Human Resources (UWHR) strives to ensure that the University of Washington’s reputation as an employer parallels its reputation as a world-class university, allowing for individuals to achieve their full potential. We believe that every position at UW plays an important role in helping the University achieve its goals and that every employee brings unique value.
The UW Operations units within Human Resources provide records management, employee relations and leave administration expertise in conjunction with functional Human Resources units for University clients. This includes administering policy, rules, laws, interpretation, reasonable accommodation, complaint resolution, leave administration, labor relations, performance management and corrective action, workplace violence assessment and response, training, developing service strategies, processes and programs that are responsive to the needs of administration, faculty, and staff to implement best human resources practices for employee relations, employment and related functions.
Campus HR Operations and Services has an outstanding full time opportunity for a HR Compliance Process Assistant / Human Resource Consultant Assistant 2.
This position will begin remotely and may move to eventual onsite work.
The HR Compliance Process Assistant will serve as the University of Washington’s primary resource for responding to sexual misconduct disclosure requests from other institutions regarding current and former University of Washington academic personnel, staff and graduate student employees. This position also serves as the in-house expert on the Youth Program Registry System and eligibility requirements for youth program personnel. Under general supervision, the HR Compliance Process Assistant will use excellent customer service skills to respond to inquiries from current and former employees, managers and department representatives, and representatives from other higher education institutions while maintaining the highest degree of accuracy and confidentiality.
Sexual Misconduct Disclosure
Effective July 1, 2021, under Washington state law, prior to an official offer of employment, all institutions of higher education in Washington state are required to request in writing that the applicant’s current or former higher education employers disclose whether the final candidate is the subject of any substantiated findings of sexual misconduct; is currently being investigated for sexual misconduct ; or has left a position during an investigation into a violation of any sexual misconduct.
The HR Compliance Process Assistant will serve as the institutional resource for responding to sexual misconduct disclosure requests from other institutions of higher education about current and former University of Washington academic personnel, staff, and graduate student employees by:
-Contributing to development of initial processes and continuous improvement of the sexual misconduct disclosure process;
-Completing and transmitting other institutions’ disclosure forms using University systems and tools in a timely manner. Escalating issues as appropriate;
-Responding by phone or email to other institutions’ managers who are referred to the Compliance Process Assistant by University units;
-Answering questions from internal and external sources about the sexual misconduct disclosure process;
-Updating resources, guides, dashboard, and contacts as needed;
-Use dashboard to check for candidate disclosures from graduate students seeking employment at UW.
Youth Program Registry System
Reviews status of youth program personnel eligibility, processes components of the eligibility requirements, updates and provides on-going monitoring. Reviews background checks for accuracy and determines eligibility based on documented guidelines. Escalates issues as appropriate.
Explains, interprets, and consults with departments on complying with state and University of Washington policy and procedures regarding youth program personnel eligibility.
Develops processes and continuous improvements for the eligibility procedures and communicates to clients and Operations Unit personnel.
Reviews and ensures accuracy and completeness of related documents such as release forms, eligibility documents, and background check reports.
Determines applicability of background checks on a position-specific basis and processes checks when required.
Assists youth program personnel through email, phone or in person with issues related to eligibility, including access to vendor systems.
Administers Pre-Adverse and Adverse Finding process when needed.
Other duties as assigned.
Four years of office experience including two years of experience in a human resource or related setting OR equivalent education/experience
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
CONDITIONS OF EMPLOYMENT:
This position is contingent upon continued funding.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.