Updated: Jun 9, 2021 Location: UC Irvine Campus Job Type: Department: OIT Business Services
Job Opening ID: 19427
Reports To: Director of Business Services
Working Title: Administrative Support Specialist
Department: OIT Business Services
Bargaining Unit: 99
Payroll Job Code: 007373
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-F, 8-5
Employee Class: Career
The Business Services Division within the Office of Information Technology oversees human resources and personnel management, fiscal management, facilities and space management, low and high value purchases, and provides administrative support to more than 420+ staff and students in support of UCI's mission.
Under general supervision of the Director of Business Services, Office of Information Technology, the incumbent works on operational and / or procedural assignments that require the exercise of considerable discretion and independent judgment. Tasks involve the handling of confidential information. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments. This is a position that is not covered by the Higher Education Employer-Employee Relations Act (HEERA).
Three (3) years of experience performing administrative services of an academic or non-academic organization(s).
Bachelor's degree in related area and / or equivalent experience / training.
Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
Requires good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
Skill in managing sensitive and confidential information regarding bargaining unit issues.
Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; attention to detail.
Proven ability using organizational skills to multi-task in a high volume environment.
Ability to adapt to changing priorities with competing deadlines
Ability to work independently or as a member of a team.
Working knowledge of procurement rules, regulations, policies and procedures concerning the purchase of goods and services.
Adhere to OIT's cultural values: Collaboration, Respect, Trust, Transparency, Quality, Inclusiveness, Customer Centricity, and Learning and Growth Valid California Driver's License.
Working knowledge of financial processes, policies and procedures operated through Kuali Financial Systems, Service Now, and Pinnacle Billing System.
Special Conditions Required:
May be required to work overtime, as needed. Must pass background check.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.