The George Mason University, School of Business invites applications for the position of Resource Management Assistant. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Position:
The Resource Management Assistant provides a full range of administrative support to the Associate Director of Procurement and Administration in the School of Business. This is a full-time classified staff position. This position does not support work visa sponsorship.
The Resource Management Assistant position has responsibilities in the following areas:
Supports the administration of the financial Control System which requires the integration and utilization of data using appropriate systems such as eVA, Sodexho or generation of hard copy documentation for goods and services required and as assigned;
Processes travel authorizations and requests through the Travel Request system;
Screens incoming requests in eVA, Travel Request system or hard copy documents and enters request in the document log;
Generates vouchers for payment of authorized expenditures from the University Foundation;
Processes credit card purchases when authorized. Serves as customer service representative in the Dean's office for all procurement and related inquiries from school personnel;
Serves as initial point of contact in the Dean's office for eVA, Purchasing, and Travel Offices.
General Office Administration for the Procurement Team:
Works in conjunction with the Procurement team to support the reporting, and general office administration functions for the team as needed;
Prepares travel and procurements documents for the Budget team;
Copies, logs, scans, and files all procurements documents;
Creates and maintains procurement related files (both electronic and hard), including maintaining required hard copy vendor files (both electronic and hard copy) in an accurate manner and maintaining all credit card documentation in a timely and accurate manner.
Designs, develops, and executes projects in accordance with specified time frames and delivers results as established by the Associate Director of Fiscal Management.
College level coursework or equivalent experience in budget development and execution, personnel administration;
Ability to quickly gain proficiency in web-based database platforms and applications;
Ability to work effectively as a key member of an administrative support team in a dynamic environment;
Ability to work independently and to complete multiple tasks within tight deadlines.
Experience in providing administrative support in an academic environment;
Excellent computer skills with intermediate to advanced working knowledge of word processing and excel applications in Microsoft Office, SBUS local area network applications, and operations;
Experience in conducting accurate and timely analysis and effectively presenting oral and written reports to supervisors and management to resolve problems and make recommendations for improvements.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
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Internal Number: 50455
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.