Program Coordinator, Graduate School of Arts and Sciences Georgetown University
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Program Coordinator, Graduate School of Arts and Sciences - Georgetown University
'The Program Coordinator has a suite of student-facing responsibilities in day-to-day, on-the-ground activities primarily dedicated to Prospect, Applicant and Student Support and requiring expertise regarding Georgetown University policies and procedures for graduate admissions, academic affairs and general student support. Duties include but are not limited to:
Participate in outreach and recruitment efforts for the program
Organize events for prospective students and applicants to learn about the program (e.g., open houses, webinars, chats, etc.)
Respond to and support applicants throughout the inquiry and admissions process
Prepare admissions applications for review, and follow the procedures for inputting decisions into the admissions system according to the policies and procedures set forth by the Graduate School Dean's Office
Enroll eligible candidates into the program
Maintain records of admissions statistics for program
Academic and Student Affairs
Ensure that students are appropriately registered each semester
Monitor student status and academic progress
Assist students in submitting special requests to the Graduate School in a timely manner (e.g., transfer of credits, leaves of absence, consortium requests, application for graduation / clearance and commencement preparations, etc.)
Communicate with administrative departs regarding significant changes in student progress, status or program changes. Offices include: Graduate School Dean's Office, University Registrar, Student Financial Services, Office of Global Services, etc.
Refer students to academic and non-academic resources as needed to support their progress and success in the program. This might include referencing the Academic Resource Center, Counseling and Psychiatric Services, Graduate Title IX Coordinator, Student Health, Graduate Student Organization, or other departments on campus
Support program-level and Graduate School student events as requested (e.g., Orientation, Commencement, social events supporting students' academic pursuits, academic events supporting the curriculum, competitions, research, etc.)
Financial Aid Responsibilities
Prepare merit-based aid program budgets as requested
Monitor student enrollment and merit aid expenses
Monitor student enrollment and communicated with registered student status and registration changes to key departments such as Graduate School, University Registrar, Office of Global Services, Student Financial Services
Outreach, Communications, Web
Conduct regular promotion and outreach of program, highlighting key activities, student and faculty accomplishments, and other important program endeavors
Maintain program website, update content as needed
Faculty & Curriculum Support
Assist faculty in course scheduling and general preparation
Engage in program review when requested - including gathering historical data, organizing reports, and preparing submissions for review by Graduate School Executive Faculty and University officials
Other Administrative Duties & University Responsibilities
Monitor overall program budget and ensure that expenses remain within budget
Program-specific financial and appointment transactions
Procure supplies and services for program needs
Participate in key Graduate School events
Other general duties as assigned as the program expands
3+ years of experience in higher education, preferably at the graduate level
Ability to adapt to changes in the policies and procedures that support activity at the university
Ability to confidentially and appropriately administer file management, communication and storage.
Proficiency in use of Google Apps, Microsoft Office, Adobe Acrobat Pro, basic web editing tools, and information systems such as Banner, Slate, and Workday
Service-orientation, especially for students and faculty
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