Senior Administrative Assistant - School of Architecture Dean's Office
University of Notre Dame
The University of Notre Dame (ND.jobs) is accepting applications for a Senior Administrative Assistant - School of Architecture Dean's Office.
Applications will be accepted until 6/22/2021.
The mission of the School of Architecture is to educate leaders in the classical architectural tradition and to address the critical issues facing the built environment through research, professional activity, and public service. The school aspires to be a leading voice in the academic, professional, and lay discussions about how people should live together (urbanism) and build (architecture), one that molds students to construct a future at once more humane, functional, and beautiful.
The Senior Administrative Assistant provides direct administrative support to the School of Architecture's Dean's Office (Dean, Associate Deans and Designated Staff Administrators), including managing calendars, drafting correspondence, and effectively prioritizing the activities of the Dean's Office. The position is expected to maintain positive relationships throughout the University and exercise discretion concerning highly sensitive and confidential information.
Essential Duties and Responsibilities:
Oversees the management of calendars and appointments for the Dean's Office, including sending meeting invitations, preparing agendas, booking room reservations and drafting minutes. Reviews upcoming meetings and prepares materials needed for meetings. As requested coordinate meeting invites for Chairs of School Committees.
Draft correspondence to all forms of communication (email, phone and written) from the Dean's Office. Respond to questions and inquiries regarding day to day operational matters with particular attention to matters requiring immediate attention.
Under the supervision of the Dean's designee, provide administrative support to the School's Committee on Reappointments, Promotion and Tenure - Executive Committee (CRPT EC) in activities related to faculty hiring, reappointment and tenure processes. This position will schedule meetings, prepare agendas, create faculty job postings in Interfolio, compile and organize hiring packet documentation in OnBase, draft the Dean's recommendation letter to Provost and coordinate reappointment and tenure documentation.
Coordinates the logistics of the Dean's Office Travel, including booking of travel reservations and coordination of meetings while traveling on School business. Upon completion of School business trips, responsibilities include compiling and completing expense reimbursement reports in TravelND.
Special Projects: Undertake or manage special projects for the Dean.
7+ years of experience, with a minimum of 3 years direct experience supporting an Executive Level position
Ability to function independently with limited direction and maintain confidentiality
Multi-tasking skills with ability to prioritize workload in alignment with Deans expectations
Professionalism at the highest levels and attentiveness to all details
Advanced proficiency in Google Workspace and MS Office
ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S21475. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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The University of Notre Dame is a Catholic academic community of higher learning, animated from its origins by the Congregation of Holy Cross. The University is dedicated to the pursuit and sharing of truth for its own sake. As a Catholic university, one of its distinctive goals is to provide a forum where, through free inquiry and open discussion, the various lines of Catholic thought may intersect with all the forms of knowledge found in the arts, sciences, professions, and every other area of human scholarship and creativity.The University prides itself on being an environment of teaching and learning that fosters the development in its students of those disciplined habits of mind, body, and spirit that characterize educated, skilled, and free human beings. In addition, the University seeks to cultivate in its students not only an appreciation for the great achievements of human beings but also a disciplined sensibility to the poverty, injustice and oppression that burden the lives of so many. The aim is to create a sense of human solidarity and concern for the common good that will bear fruit as learning becomes service to justice.Notre Dame also has a responsibility to advance... knowledge in a search for truth through original inquiry and publication. This responsibility engages the faculty and students in all areas of the University, but particularly in graduate and professional education and research. The University is committed to constructive and critical engagement with the whole of human culture.