The University of Notre Dame (ND.jobs) is accepting applications for a Events Coordinator.
Applications will be accepted until 6/21/2021.
Are you interested in the careful planning and organization of events? Does the possibility of business travel to Europe interest you?
Are you looking to support a dynamic Institute and join a collegial, skilled, and fast-paced team that is committed to developing its staff members? Please consider applying to serve the Nanovic Institute for European Studies in the Keough School of Global Affairs! This position provides logistical design and execution for a wide range of conferences, programs, events, and board meetings at the Nanovic Institute for European Studies. The position reports to the Operations Assistant Director. The position is responsible, with guidance, for taking an articulated big-picture vision of an event and using creative judgment to attend to all the details and to realize that event within a defined budget. The position is also responsible for crafting detailed itineraries for VIP visitors (scholars, former heads of state, visiting artists, clerical leaders) hosted by the Institute.
Duties include: Event Design and Planning
under supervision, design events within assigned budgets
secure flights for visitors and staff
reserve appropriate rooms and venues for events on and off campus (including European venues such as the University's Global Gateway facilities)
arrange appropriate catering, technology, equipment, decor, and other items
draft appropriate communications with visitors and board members regarding logistical details
prepare detailed itineraries
follow and suggest improvements to templates for planning and execution of each event
network with event planners at other campus units to share best practices and minimize scheduling conflicts.
supervise the set-up, execution, and strike of events (in Washington DC, Chicago, and European venues as well as the Notre Dame campus)
follow up with memoranda regarding opportunities for improvement when appropriate
Reception Duties and Miscellaneous Office Tasks
serve as an Institute receptionist by answering the Institute's main telephone line and greeting and directing guests
place vending and supply orders for the Institute
support data entry for a database of contacts for the Institute
Support Visiting Scholars
support visiting scholars with initial forms and procedures as they are oriented (such as ID cards, trips to the social security office) and assist with routine issues as they settle into campus (such as the initial trip to the bank or grocery store)
participate in staff meetings and support other members of the Institute staff with certain projects as needed.
Minimum Qualifications: Bachelors degree required 1-2 years of experience This position requires strong writing, grammar, and oral communication skills, and particularly the ability to communicate clearly in English to non-native English speakers The applicant must demonstrate strong organizational skills, attention to detail, and the ability to handle multiple events at different stages of development simultaneously The applicant must also have strong computer skills, including the Google suite, Excel, word processing (Word) and Internet searching
Preferred Qualifications: Demonstrated interest in academic conference planning or special events is preferred. Skills in a European language preferred. Experience with Submittable, database programs, or Salesforce also preferred.
ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S21474. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
The University of Notre Dame is a Catholic academic community of higher learning, animated from its origins by the Congregation of Holy Cross. The University is dedicated to the pursuit and sharing of truth for its own sake. As a Catholic university, one of its distinctive goals is to provide a forum where, through free inquiry and open discussion, the various lines of Catholic thought may intersect with all the forms of knowledge found in the arts, sciences, professions, and every other area of human scholarship and creativity.The University prides itself on being an environment of teaching and learning that fosters the development in its students of those disciplined habits of mind, body, and spirit that characterize educated, skilled, and free human beings. In addition, the University seeks to cultivate in its students not only an appreciation for the great achievements of human beings but also a disciplined sensibility to the poverty, injustice and oppression that burden the lives of so many. The aim is to create a sense of human solidarity and concern for the common good that will bear fruit as learning becomes service to justice.Notre Dame also has a responsibility to advance... knowledge in a search for truth through original inquiry and publication. This responsibility engages the faculty and students in all areas of the University, but particularly in graduate and professional education and research. The University is committed to constructive and critical engagement with the whole of human culture.