Job Summary/Basic Function: Job Summary: The Payment Specialist is responsible for all activities related to the payment of procured materials, supplies, equipment, services, contracts, etc. for all University departments. This position provides proficient accounting knowledge and skills in performing various daily operations.
Essential Job Functions Standard: 1. Performs entry-level accounts payable work. This involves computerized invoice payments, check processing, and accounting projects using applicable guidelines, rules, policies, and laws. 2. Prepares invoices and vouchers for payment using various funding sources. 3. Posts payments via purchase orders, invoices and request-to-pay vendor forms on current procurement or finance systems in accordance with applicable payment regulations, polices, and procedures. 4. Prepares and reviews payments to verify accuracy, terminology, and funding source. 5. Works with University departments and vendors to ensure payments are made in a timely manner. 6. Analyzes all documentation for legitimacy per current state and local regulations. 7. Run computerized check processes and monitor's error listings, making corrective actions in state and local systems, when necessary. 8. Maintains a working knowledge of new rules and regulations provided by Lamar University, TSUS and the Texas State Comptroller. 9. Assists with 1099 Misc Tax form processing and provides supporting documents for audits, as necessary. 10. Serves as backup for the Payment Specialist, Travel. 11. Provides direction to departmental personnel on routine issues and concerns related to payment services, referring to a supervisor or more senior Payment Specialist on all non-routine payment issues; monitor and investigate issues and assist with problem resolution. 12. Establish and maintain effective business community relations. 13. Maintain proper payment files and records. 14. Perform other duties as assigned.
Periodic: 1. Gather documentation to support response to public information requests, as necessary. 2. Identify process improvement opportunities to further payment strategies. 3. May assist with emergency purchases.
Other duties may be assigned to this position on a regular or occasional basis to respond to needs of the university.
Minimum Qualifications: Minimum Education Required: High School diploma required, Associates Degree or Bachelors degree preferred, from an accredited institution in a related field.
A combination of education, experience, and training to produce the required knowledge and abilities could be considered.
Minimum Experience Required: Two (2) years of accounts payable related experience required.
Must possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.
Must be computer literate and proficient in the use of office computer software, in particular Microsoft Word and Excel, in addition to other standard office equipment, email, internet and have ability to learn specialty accounting and procurement software.
Key Competencies: High ethical standards and excellent attention to detail Knowledge of generally accepted purchasing and accounting principles. Good communication skills, including speaking professionally and using proper terminology, being able to read with understanding, write using correct English and without misspellings, and to proofread work. Exceptional interpersonal skills to interact with co-workers, other departments, suppliers, students and the general public. Ability to work on multiple projects at one time and demonstrate excellent organizational skills. Ability to work independently and meet deadlines, adapt to changing situations and environment and accept constructive feedback.
Physical Requirements: Must have physical ability to perform minimal physical work in a normal office environment including lifting/carry/pushing/pulling up to 20 pounds regularly.
Job Conditions: Standard business working hours, Monday through Friday, 8:00am to 5:00pm. Some evening and weekend work, as required, during peak processing times.
Lamar Expectation of Quality: Employee will support the mission of Lamar by providing high quality, professional services, timely responses and solutions to customer requests.
Preferred Qualifications: Preferred Qualifications: Associates or Bachelors degree preferred from an accredited institution in a related field. Jaggaer (SciQuest) or any E-Procurement system experience preferred. Ellucian Banner experience preferred. Chrome River experience preferred. Experience in higher education and government accounts payable experience with experience within Texas agencies preferred.
Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.
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Home to more than 14,000 students, Lamar University is one of the fastest growing universities in Texas and is a member of The Texas State University System. LU offers more than 100 programs of study leading to bachelor’s, master’s and doctoral degrees. The 270-acre campus in Beaumont is about 90 miles east of Houston and about 25 miles west of Louisiana