Financial Admin manages financial operations &/or analysis in support of the McCormick School of Engineering’s department of Materials Science Engineering (MSE) mission & in coordinator with central offices such as HR, Budget, Facilities, Office for Research and McCormick Administration. Financial Administrator oversees the work of the MSE finance team. Financial Administrator serves as back up to MSE Business Administrator.
Supports a university accounting-related area or program.
Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
Areas of responsibility include:
Accounting policy & procedure
Endowment and gift accounting
Journal &/or ledger
Please Note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Acts a Budget Office expert on units and functions within portfolio of responsibilities.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Oversee all non-sponsored accounts and forecast expenses.
Analysis, Statements & Reporting
Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides support for annual audit workpapers and quarterly financial statement workpapers.
Maintains, and updates financial models and analysis.
Prepare financial reports for Department Chair and/or BA
Assist BA with internal and external audit requests, compiling data and documentation.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Provides support for internal &/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Oversee all 90 day justifications and journal entries
Grants &/or Awards
Works with Dept &/or Research Administrator regarding financial grants management issues.
Review ASRSP closeout reports and obtain status of accounts that need to be closed.
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Maintain equipment inventory for MSE research labs. Ensure equipment is tagged and labeled appropriately. Facilitate transfer and disposal of equipment, as needed.
Assist department chair with full time, 10 hour and 5 hour TA appointments and funding
Provides work direction to others
Supervises 3 other employees
Assists with hiring employees
Serves as back-up to department Business Administrator
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent written, verbal and interpersonal communication skills
Strong organizational skills and attention to detail.
Excellent customer service skills.
Ability to demonstrate initiative, timely follow-though and good judgement.
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Ability to prioritize and adapt to changing priorities.
Experience working with faculty, staff and students within an academic setting.
Experience with NU systems, including financial systems, and NU policies.
Experience with financial post award grant management
Preferred Competencies: (Skills, knowledge, and abilities)
People management and development knowledge and skills.
Strong interest in a career focus of departmental operations
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individua
Internal Number: 40968
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.