Psychology Department Academic Services Coordinator
Location: Santa Cruz Job ID: 19266
Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 06-21-2021
Dept Marketing Statement The Psychology Department presently has 29 academic FTE, an administrative staff of eight, and makes several temporary academic staff appointments each year. Psychology has over 1900 undergraduate declared and proposed in the Cognitive Science and Psychology majors and 69 Psychology PhD graduate students. The Psychology Department Faculty and Staff are all currently housed in Social Sciences 2, College 10.
Under the general direction of the Administrative Manager, provides support for instruction, exam accommodations, research, equipment and facilities for the Psychology department. The Psychology department staff promote a strong spirit of teamwork and embrace UCSC's Principles of Community in meeting the needs of a diverse range of constituents.
Pay, Benefits, & Work Schedule Salary Information: $25.57-$26.20/hourly. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full
Schedule Information: Full-Time, Fixed 100% weekly 40 Hours weekly 5 Days of Week Day Shift
Employee Classification: Career
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: CX
Job Code Classification: 004722 BLANK AST 3
Job Duties 50% - DRC Support
Social Sciences Proctor Hiring:
Oversees a pool of student examination proctors for all departments in the Social Sciences Division. Recruits, interviews students and provides training to the proctors. Acts as primary contact person for the proctor pool.
Distributes proctor pool information to the other academic departments in the division. Receives proctor timesheet information from other departments and approves all timesheets.
Psychology Department Exam Coordination:
Sets up 210 proctored exams per quarter for DRC students taking classes in the Psychology department, including reserving rooms and arranging for proctors.
Communicates regularly with faculty, graduate students and undergraduate students on room schedules and exam needs. Liaison with DRC service coordinators when necessary.
20% - Administrative Support
Student employee supervision:
Write job descriptions, order recruitments, interview, make hiring decisions, provide job training, coordinate schedules, assign duties, set work priorities, approve time sheets.
Keep Administrative Manager apprised of need for additional time or lack of work.
Responsible for the following duties when student employee is not available: maintenance of office copy machines, mail and fax distribution, mailroom, mail forwarding, reprints, telephone answering messages, and scanning.
Orders desk copies of class texts for faculty by sending requests to faculty to gather necessary information and using that information to contact publishers with follow-up confirming deadline.
Make necessary calls to ensure timely deliveries.
Maintain current addresses and names of publishers' sales representatives for future reference.
Receives paychecks and verifies against accompanying register from Accounting; distributes to appropriate faculty, staff, and students, maintains security for unclaimed paychecks when appropriate.
Gathers and posts faculty office hours on website, collects syllabi for historical use. Processes graduate student letters of recommendation.
15% - Equipment and Facilites Coordination:
Oversees the scheduling of departmental spaces; maintains space calendars for availability and accuracy.
Primary contact to faculty, graduate and undergraduate students, and staff from other departments.
Develops procedures and implements database and physical inventory of keys for rooms in two buildings to over 100 authorized persons.
Reserves department audio-visual instructional equipment to faculty, staff, visiting speakers and graduate students. Maintains equipment database.
10% - Special Projects
Acts as back-up to department assistant on purchasing and reimbursements.
Other duties and projects as assigned or undertaken on own initiative with same level of complexity, difficulty, and responsibility
5% - Research Support
Experiment Management System:
Oversees the department's online experiment tracking system, Sona Systems. (Involves approximately 700 undergraduates in 1700 hours of experiments with faculty and graduate student researchers each quarter.)
Creates class rosters using AIS; reviews and approves new experiments in Sona Systems; solicits requests for experiment hours from researchers and allocates hours based on supply and demand; confirms IRB approval of experiments; responds to walk-in, phone and email inquires.
Research Assistant Position Coordination:
Solicits PSYC 194 postings, posts in department and on department website.
Excellent clerical and administrative skills including attention to detail, fast and accurate word processing.
Demonstrated ability to work in a professional manner with diverse populations of faculty, staff, and students in a number of capacities
Effective communication, both verbally and in writing.
Demonstrated ability to exercise good judgment and discretion particularly in matters relative to sensitive or confidential personnel, or organizational matters.
Accurate and consistent record keeping skills.
Demonstrated problem solving skills.
Demonstrated ability to learn and apply a variety of policies and procedures and to work accurately, with interruptions to meet deadlines.
Demonstrated ability to work individually and as part of a team using good judgment to solve problems, adapt to change, monitor tasks to completion with minimal direction.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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