Plan and execute the annual nomination, review, selection and notification processes for all scholar appointments, which averages 65 people per year. The annual scholar appointments include: Master Clinicians (1-2/year), Senior Faculty Scholars (8-12/year), Junior Faculty Scholars (3/year), Associate Junior Faculty Scholars (20+/year), Medical Student Scholars (4/year), Undergraduate Student Scholars (25/year), and International Faculty Scholar (1/year).
Facilitate and manage scholar funding.
Meet with and provide various levels of support to current, future and alumni scholars.
Provide support and leadership on various new faculty and student initiatives (average 2-3/year).
Manage and oversee the Institute programs that include: lectures, seminars, lab meeting, symposium, conferences, partner events and programs, etc. Currently, there are 30 Bucksbaum Institute programs.
Plan the annual Bucksbaum Institute Symposium (research and select keynote and abstract speakers, develop marketing plan and materials, create other event related program materials, manage day of event logistics, etc.).
Collaborate on key annual partner events with GME, Psychiatry, Medicine, Radiation-Oncology, Surgery, the MacLean Center and the College.
Lead the planning, RFP, selection, and funding processes for the annual pilot research grant funding program.
Provide funding advisory support, as well as ongoing monitoring, compliance and reporting support for all pilot grants.
Provide administrative support and leadership for the Bucksbaum Medical Student Scholar group at the Pritzker School of Medicine (BIG- Bucksbaum Interest Group).
Partner with the Pritzker School of Medicine on key initiatives around annual Summer Research Program (SRP) funding, annual orientation events, etc.
Work with faculty directors and guest faculty speakers on the planning and development of the annual Bucksbaum Institute fourth year medical student course, 'Becoming a Doctor.' This planning includes: recruiting guest speakers, syllabus preparation, and all course logistics (canvas set-up, course location managements, meals, TA recruitment, etc.).
Partner with the Office of Faculty Affairs on the UCMC wide Schwartz Rounds Program.
Work with internal UCMC departments and centers on various programs and initiatives such as hArt of Medicine, Shared Decision-Making, Global Health, etc.
Work with UChicago Global on annual grants from Bucksbaum faculty in collaboration with the University of Chicago Centers in Beijing, Delhi, Hong Kong and Paris.
Work with national partners like the Schwartz Center and the Arnold P. Gold Foundation.
Write, design and oversee the production of the annual Board Meeting Report (spring) and Annual Institute Report (fall).
Plan the annual Advisory Board Meeting and Dinner events.
Update and maintain the Institute website.
Work with design consultant (SLD) on branding and uniform visual image content.
Prepare, submit, track and/or approve all financial expenditures.
Prepare the annual fiscal budget projection (spring) and the final annual budget report of actual expenditures (fall).
Lead strategic planning, evaluation and ten-year audit processes.
Address new initiatives such a newsletter, social media presence, other external communication efforts.
Lead the planning of the 2021-22 Academic Medicine journal supplement on the Bucksbaum Institute.
Work in collaboration with the Biological Sciences Division (BSD) and University finance, the Legal department, and the BSD Development Office on a range of Gift Agreement compliance and donor relations matters.
Plans and develops program objectives and/or content. Researches and identifies trends and needs and establishes program directions accordingly.
Serves as a key resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
Performs other related work as needed.
Advanced degree in related fields such as health or business
Experience with interdisciplinary environments.
Experience managing and participating on boards of directors.
Experience with donor relations, philanthropy and grant funding.
Significant and progressively responsible leadership, supervisory, budgetary, communications, and program development experience, optimally in a university or medical center environment.
Familiarity with operations and management in academic or professional schools of higher learning.
Analytical and problem-solving
written, interpersonal, and oral
Leadership and professionalism
Staff and leadership management at all levels
Organizational and planning
Commitment to providing a high level of service and working in a team environment.
Ability to handle confidential information with utmost discretion.
Cover Letter (preferred)
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