Experience coordinatingÂ and executing complex, multi-faceted, large scaleÂ events. ExperienceÂ creating room layoutsÂ with diagramming software. Experience coordinating with multiple campus and community partners at one time. Customer serviceÂ experience. Experience interpreting university policy and procedures
The Memorial Union at Iowa State University (ISU) is seeking qualified candidates for an Event Planner I to independently plan, coordinate, and implement events, conferences, conventions, meetings, etc. that can range up to 600 participants.
The Event Planner I coordinates logistics such as event services, electrical, custodial, staging, lighting, sound, catering, security, and safety with the MU event operations team, MU building partners, and other campus partners such as Risk Management, Facilities Planning & Management, Environmental Health & Safety, and the Parking Division. This position consults with clients on event planning in person, virtually, by telephone, or email. The Event Planner I utilizes event reservation software (EMS) to schedule events for the Memorial Union and diagramming software (Social Tables). Administration responsibilities of this position include: event coordination, project management, and customer service. The Event Planner I will provide onsite event support to large events during and outside of normal business hours, check the physical setup of meeting rooms throughout the day, and help with physical setups when needed. Other duties include coordinating event contracts, marketing the event venue and event planning services to generate revenue, and creating and implementing strategies to increase utilization, events, and services. The Event Planner I communicates setup needs and timing with the event operations team, resolves conflicts in reservations and setups, and interprets general policies and procedures of the Memorial Union. In addition, this position will perform other duties as assigned such as participating in programming, committee activities, and Memorial Union events.
The successful candidate must have excellent oral and written communication skills, excellent customer service, and high attention to detail with the ability to manage multiple ongoing tasks. Candidate must also possess the ability to work with a diverse student body, faculty and staff with a commitment to Diversity, Equity, and Inclusion.
Number of Months Employed Per Year:
12 Month Work Period
To apply for this position, please click on âApplyâ and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email email@example.com or call 515-294-4800 or Toll Free: 1-877-477-7485.
Iowa State University is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. Over 36,000 students are enrolled and served by over 6,200 faculty and staff (see www.iastate.edu). Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted the best college town in the nation (see www.visitames.com).
Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented minorities, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status and will not be discriminated against.