Essential Functions: Oversee and perform a variety of complex clerical and advanced bookkeeping work, applying accepted methods and procedures in the preparation, processing and reporting of financial transactions and the maintenance of detailed accounts and records. Some specialized technical knowledge of advanced bookkeeping is necessary in support of work activities.Compile and process monthly billings for revenue generating services; prepare billing records using tapes to generate appropriate billing reports. Prepare and process payrolls. Monitor and/or maintain petty cash fund. Provide assistance in the development of budget proposals and projections. Prepare and maintain accounting and financial reports for a variety of general and grant fund accounts. Compile, analyze and prepare statistical data for budget planning. Prepare, review and process grant and general fund financial documents. Reconcile bank accounts and statements. Prepare subsidiary journal vouchers for all bank accounts. Compile checks for bank deposits and deposit in appropriate account. Monitor and maintain petty cash fund. Review and process revenues and expenditures. Allocate expenditures to accounts following established procedures. Commit and encumber funds to financial accounting system for all expenditure documents. Prepare appropriate University forms and paperwork for vendor payment and processing of invoices. Compile statistical data; prepare special financial and accounting reports, e.g. project revenues, project costs, budget projections, etc. Maintain department activity logs and productivity reports. Serve as resource regarding interpretation of financial accounting documents and procedures, established University policies and outside agency guidelines, e.g. APPM, FMS/BAR, etc. Review and audit financial documents submitted; understand payroll, purchasing and disbursement procedures to identify errors and discrepancies in paperwork; resolve problems and contact appropriate University personnel. May provide functional supervision to a small number (1-3) of accounting, clerical and student support personnel. Assign, monitor and review work activities. Train in appropriate financial methods and procedures. Perform general office functions. Maintain records and file systems. Operate standard office machines and equipment, e.g. calculator, typewriter, computer terminal, etc. Order and maintain supplies and equipment inventory. Schedule meetings and appointments as needed. Prepare appropriate University forms and paperwork. Perform related work as assigned.
Qualifications: High school graduate or an equivalent combination of education and/or experience. Considerable coursework in bookkeeping. Considerable experience and familiarity with the Financial Management System (FMS/BAR) at the University. Considerable knowledge of and experience applying University policies, procedures and practices. Considerable knowledge of payroll, purchasing and disbursement procedures. Strong analytic and problem solving skills. Strong organizational skills; keen attention to detail. Ability to communicate effectively with others. Ability to work within established deadlines and in pressure situations. Ability to operate standard office equipment. Ability to detect errors and discrepancies. Ability to prepare detailed financial reports. Typically, incumbents have held positions as Accounting Assistant, Accounting Clerk, Office Clerk or Secretary.
Internal Number: 76_208955
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.