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One of three campuses of the University of Washington located on the traditional ancestral homeland of the Puyallup Tribe of Indians, UW Tacoma is an urban-serving university that shares the University of Washington’s commitment to high-quality teaching and research and is committed to participating in the educational, cultural, and economic development of the South Puget Sound. UW Tacoma’s commitment to diversity is central to maintaining an atmosphere wherein students, staff, faculty, and residents find abundant opportunities for intellectual, personal, and professional growth. For more information about UW Tacoma and the School of Education, see our website at http://www.tacoma.uw.edu/
The School of Education at UW Tacoma is one of seven academic units on campus. The mission of our school is: “to prepare ethical and reflective educators and leaders who transform learning, contribute to the community, exemplify professionalism and promote diversity.” Central to our values is a commitment to promoting equity and social justice in our schools and society. More information about our conceptual framework, mission, and values is located on our website: http://www.tacoma.uw.edu/school-education/conceptual-framework.
The School of Education at UW Tacoma has an outstanding opportunity for a full-time professional staff to serve as its Director of Operations. This individual will support the Dean in administering the School of Education’s (SOE) daily operations that encompass a range of academic programs including EdD in Educational Leadership, EdS in School Psychology, Educational Administration, Master of Education, Teacher Certification Programs, and 2 Undergraduate Minors. A new BA in Education is expected to launch in autumn 2022.
The Director will directly supervise 6 classified and professional staff, and will maintain and monitor all budget-related activities for the school. This role will report directly to the Dean of the School of Education. The Director will periodically represent the Dean and the School of Education at external and internal events and meetings in their absence.
Strong candidates must demonstrate an ability and willingness to work effectively with a diverse range of students, administrators, faculty, staff, and external constituencies; possess a leadership framework that is supportive of flexibility, high expectations/high support of employees, inclusive excellence, and teamwork.
This position’s main responsibilities include:
General Administration & Leadership The Director will use careful, independent, and sound judgment to direct the daily and ongoing operations of the School of Education. They will support the SOE in ensuring that there is consistency in delivering efficient and high-quality services to a diverse range of external and internal stakeholders.
The Director will regularly audit, develop, and revise the school’s policies and procedures to guide the operation of the school and recommend adjustments as appropriate to facilitate efficient, effective, and equitable delivery of programs and services. In collaboration with the SOE’s faculty and staff, the Director will guide the design and implementation of key events including those involving recruitment, retention, alumni relations, and advisory board events.
The Director will also support the Dean, faculty, and staff with ongoing long-range planning. Among the top priorities that the Director will have direct input in or oversight of include:
In collaboration with the Advising Team and faculty directors, design, implement, and monitor a school-wide enrollment management plan that aims to consistently recruit, retain, and support a diverse cadre of future educators and leaders across our academic programs. Support the Dean in fulfilling the school’s advancement, community relations, and development goals. Serve as a standing member of the School of Education’s Leadership Team, which consists of faculty and staff directors. This diverse and dynamic team meets regularly to share information and solve problems of practice in a supportive environment.
Human Resources Management The Director will recruit, hire, onboard, and supervise classified, professional, and temporary staff. This position is expected to actively mentor and support a diverse and highly-talented staff team for ongoing success, including taking corrective action if needed. This individual will hold regular 1:1 and team meetings to ensure that all staff members receive regular support to succeed and thrive in their roles. The Director will also regularly partner with the Dean and UW Tacoma’s Staff HR Office to address internal challenges and needs, as well as to complete formal and informal performance reviews of all staff.
The Director will also directly manage the academic appointment process, including recruiting and hiring faculty with various instructional roles for quarterly, annual, temporary, and permanent positions, in consultation with the Dean and the School of Education’s Faculty Council (the governing body responsible for the evaluation, selection, and reappointment of faculty across ranks). They will coordinate with Academic Human Resources as needed. Accurate, proactive, and timely communication with current and prospective employees with instructional titles is expected.
Fiscal Management The Director will directly manage and track all daily and monthly budgetary activities for all budgets within the school, including accurately documenting all expenses and revenues while also proactively analyzing issues, problems, and trends that may impact operations. This position will provide regular budget projections and financial reports to the Dean, as well as the faculty and staff as requested.
The Director will directly support the Dean in evaluating budgetary needs and making recommendations for all budget-related activities throughout the academic and fiscal years. The Director will regularly meet with UW Tacoma’s Finance & Administration team and role-alike positions to gain a larger-picture understanding of the School of Education’s needs in relation to the rest of the campus.
The Director will also support the Data & Grants Manager in the School of Education on faculty efforts in developing budgets related to grant writing and grant management, including managing fiscal record keeping for all grant-related activities in the school.
Other Duties as Assigned
Bachelor’s degree in business, education, public administration, or a related field and at least five years of experience in managing administrative operations, staff, and financials.
Demonstrated experience with budget management, creation, and projections. Demonstrated commitment to supporting equity and inclusive excellence in higher education, including participating in ongoing professional development.
Models strong time management and organizational skills, which includes the ability to manage multiple projects and tasks in an accurate and timely manner.
Excellent written, verbal, and interpersonal communication skills.
Excellent work ethic and standards, including a demonstrated ability to handle challenges with confidentiality, discretion, and fairness.
Technology skills, including database development and management, and strong understanding of software systems including MS Word, Excel, Access, and navigating new web-based resources.
Ability to occasionally travel and work some evenings and weekends.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master’s degree in business, education, public administration, or a related field.
Knowledge of University of Washington policies, procedures, and systems.
Knowledge of Washington State education systems.
Experience with grants management.
APPLICATION INSTRUCTIONS: Submit a cover letter, no longer than 3 pages, that includes the following information: Describe how you exceed or meet the key required qualifications, including giving brief examples from your professional work history. How you have advanced diversity, equity, and inclusion as a leader. We are also interested in learning about your professional growth goals related to diversity, equity, and inclusion as it relates to this position. Submit an updated resume with all degrees and credentials/licenses earned, along with work history. Questions about this position and the School of Education may be directed to Rachel Endo, Dean of the School of Education, at email@example.com.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.