1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Experience working with academic faculty in a research laboratory setting. Familiarity with grants submissions and supporting documentation. Experience with Workday, NIH Commons, PubMed.
Preferred Education, Experience and Skills: Experience working with academic faculty in a research laboratory setting. Familiarity with grants submissions and supporting documentation. Experience with Workday, NIH Commons, PubMed.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Demonstrated superior computer skills in both the Apple and Windows environment, and intermediate skills Microsoft Word, Excel, PowerPoint, Outlook and large information systems.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant for Research Ops
Required Skill/ability 1: Demonstrated excellence providing high quality administrative support to faculty and/or staff including strong problem solving and organizational skills.
Required Skill/ability 4: Ability to manage a broad variety of tasks and shifting priorities in a changing environment with careful attention to detail with demonstrated initiative.
Required Skill/ability 2: Proven excellent communication and interpersonal skills and ability to interface with many others within the organization and externally.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 65713BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.