Assistant Director of Budget, Finance, and Operations
Regular Full-time, Market Range 12
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
The Assistant Director of Budget, Finance, and Operations will assist the Director of SWORPS and the Director of Budget, Finance, and Operations for the College of Social Work in ensuring the achievement of all program budget goals. The position is responsible for managing the annual contracts that fund the office, as well as the human resources and business operations. Our current work includes a mix of funding from public agencies at the federal, state, and local levels; from departments and centers at the University of Tennessee; and from non-profit agencies and foundations. The position works closely with the leadership team, principal investigators, and program managers to draft proposal budgets and work plans, and ensure that resources are available to meet all project deliverables in a timely manner within budget constraints. The position monitors grant and contract timelines and ensures renewals are initiated and works with external fiscal offices to ensure contracts are in place before work begins. The position also oversees human resources functions. The position develops policies and tools to communicate and support operations. In addition, this position supervises the fiscal/business unit staff.
DUTIES AND RESPONSIBILITIES:
Work closely with the SWORPS Director, CSW Director of Budget, Finance, and Operations, and Business Manager to manage an approximately annual $6 M budget.
Function as liaison with the College of Social Work business office, ensuring that they have all documentation necessary to monitor the fiscal health of SWORPS.
Provide oversight and strategic direction for 25-30 programs/projects in collaboration with Principal Investigators and Program Managers.
Ensure all grants and contracts are aligned with partner agency needs and University, State, and Federal regulatory stipulations.
Oversee RIF fund management allocated by the CSW Dean, CSW ADR, and CSW Director of Budget, Finance, and Operations.
Pre-Award and Post-Award Responsibilities
Assist staff with sponsored program documentation and budget development.
Acts as a resource for research-related issues related to the Uniform Guidance.
Communicates with staff on all issues related to sponsored program applications and awards.
Reviews and approves research-related invoices and charges.
Reviews proposal documents
Notice of grant award (if necessary)
Proposal budget (pre and post award)
Participate in proposal planning meetings and Principal Investigator (PI) and relevant participants
Oversees Financial Conflict of Interest compliance (routing employee and partner forms to ORE, etc.).
Final level of review/approval of: accurate, detailed proposal budgets for submission to OSP (final level of review of all proposed cost for allowability per funding announcement/program regulations).
Cultivate and maintain relationships with clients' fiscal departments and University Office of Sponsored Projects and Accounting to navigate grants and contracts processes.
Provide oversight for award terms and conditions, budget negotiations, effort certification, and compliance with Uniform Guidance.
Communicate changes in scope or effort commitments to OSP.
Maintain master award file
Assist with required programmatic approvals and requests, e.g. no cost extensions, change in scope, new requests.
Assist with preparation and submission of programmatic reports.
Submit closeout report information as required in coordination with SPA.
Monitor personnel effort certification on restricted accounts.
Manage association of internal budget and award budget.
Final level of review and approval of internal requests to OSP for re-budgets per award and financial approvals.
Review/approve all expenditures
Administration and Human Resource Responsibilities
Participate in an executive management team to spearhead office-wide and unit strategic planning efforts
Collaborate with the Director of SWORPS and Director of Budget, Finance, and Operations to problem-solve issues and respond to emergent issues that arise with sponsors, contracts, and staff
Maintain Standard Operating Procedures
Oversee office communications including publications and reporting to stakeholders
Oversee personnel recruitment, and hiring, training, per University policies
Assist with metrics and reports
Supervise Business Manager and Manage fiscal/business unit in coordination with the Director of Budget, Finance, and Operations.
Internal Number: 218608
Our primary mission is to move forward the frontiers of human knowledge and enrich and elevate the citizens of the state of Tennessee, the nation, and the world. As the preeminent research-based, land-grant university in the state, UT embodies the spirit of excellence in teaching, research, scholarship, creative activity, outreach, and engagement attained by the nation’s finest public research institutions.