The Administrative Specialist role is located in the Medicine, Health & Society Program in the College of Arts and Science at Vanderbilt University. This position is responsible for graduate program support in the Medicine, Health & Society Program. The Administrative Specialist reports directly to the Senior Administrative Officer for the Social Sciences and works closely with the Program Director. The position requires a thorough understanding of University policies and procedures. This is a term position.
The Medicine, Health & Society Program is comprised of undergraduate and graduate programs. The Medicine, Health & Society Program has over 15 full-time faculty members that teach an array of courses, and work extensively on research projects. The program host several lecture series with prestigious guest's throughout the Academic Year.
Duties and Responsibilities
Work closely with the Director of Graduate Studies (DGS).
Assist with graduate student admission files and Vanderbilt platforms.
Assist with tracking graduate student progress and maintaining student records.
Provide reminders of registration requirements, program due dates, required paperwork, and other important program information.
Coordinate graduate program events and thesis scheduling.
Manage department listserv and compile a graduate newsletter.
Assist with graduate recruitment, including website updates, social media advertising, creating and distributing other advertising materials, and responding to inquiries from potential applicants.
Maintain connections to graduate alumni through the creation of a newsletter and virtual events.
Assist with hiring and managing student workers.
Maintain list of graduate scholarships and funding opportunities.
Prepare and track student satisfaction surveys.
Responsible for internship information.
Other tasks as assigned.
NOTE: A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.
A High School Diploma or GED is required .
A Bachelor's degree from an accredited institution of higher education is preferred .
At least two years of professional experience is preferred .
Strong interpersonal communication skills are necessary .
Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary .
Demonstrated ability to work independently and in a team setting is necessary .
Knowledge of University policies, processes, and procedures is preferred .
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000581
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.