The Caruso Department of Otolaryngology - Head and Neck is seeking a contracts and grants administrator who will report to the CDA. The duties of this position will include tracking and reconciling study expenses and performing post-award activities for the grants and industry sponsored trials. This will include preparing interim and quarterly financial reports for review and certification with faculty and research staff, preparing individualized study trackers so that the research principal investigators can document account expenditures, balances and payments, analyzing financial data and processes, closing out accounts, updating databases and fulfilling sponsor's financial reporting requirements per the terms and conditions of the agreement, as well as following university and hospital policies, and federal regulations and requirements. These study specific trackers will be used by the research faculty and staff to track effort and expenses. The candidate will oversee and manage the timely processing of labor distribution for the research division and initiate the hiring and termination process for research staff, postdocs, and research assistants.
The contracts and grants administrator will serve as liaison and active partner between principal investigators, sponsored projects accounting (SPA); respond to sponsor inquiries; advise of new regulations. Collaborate with Office of SPA to ensure that cost-sharing requirements are fulfilled, initiate cost transfers. Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate monthly reports supporting project status; create forecasting models, scenarios, and decision aides. Manage contract closeout process and audit inquiries; submit final reports and quarterly certificates. Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies. Identify and implement process improvements.
â¢ Previous experience with NIH grant and Clinical trial Management.
â¢ Experience in working and communicating with upper Management/Faculty.
â¢ USC or Academic Institution experience preferred.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
â¢ Knowledge of governmental regulations.
â¢ Ability to understand, interpret, and communicate policies and procedures.
â¢ Excellent oral, written, and communication skills. Demonstrates the ability to work well with USC colleagues and clients.
â¢ Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
â¢ Strong accounting skills; knowledge of accounting principles.
â¢ Knowledge of procurement needs, including sole-sourcing, cost analyses, and vendor requirements.
â¢ Competency in project management.
â¢ Extreme attention to detail.
â¢ Ability to work independently, but also to seek or offer assistance when needed.
â¢ Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
â¢ Excellent time management and organizational skills.
â¢ Other duties may also be assigned
â¢ Interpersonal Skills: Demonstrates the ability to work well with colleagues and clients and with external organizations.
â¢ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
â¢ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative guidelines, https://policy.usc.edu/admin/
Minimum Experience Required: Bachelor's degree and three years of job-related experience, or combination of education and experience.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.