The Department of Family Medicine in the Keck School of Medicine at USC is seeking an administrative assistant to join the Street Medicine divisionâs administration team. We are looking for a dynamic, organized, self-motivated individual. Duties include clerical and organizational support, including scheduling meetings and taking minutes and championing timely and accurate timecards in alignment with contract obligations.
The Street Medicine program provides full-service primary care to the unsheltered homeless population. All care is delivered where patients reside including under bridges and on the streets of LA County. There is no fixed site clinic as clinical delivery is done via walking rounds with a pick-up truck and backpacks. With the vision that all unsheltered homeless in LA County have access to healthcare, the team is poised for a year of growth in the realm of clinical delivery, education/ workforce development, research and advocacy.
Duties for this position may include:
Assists Program Director & Clinical Administrator (& other faculty as assigned) with calendar.Â Coordinates meetings for Street Medicine division (books space, sets up Zoom, prepares documents, orders food, reaches out to participants to organize, takes minutes, distributes action items, as needed). Distributes announcements to faculty, staff, etc. as needed. Coordinates clinical staff timesheets for various contracts. Provides administrative support to Street Medicine division (e.g., onboarding schedules, document and report drafts, PowerPoint, logistics and meetings for recruitment, coordinates evaluations) Support the day-to-day activities of and with the Street Medicine Clinical Administrator. Assists with Street Medicine contract and clinical compliance. Other duties as assigned by the Clinical Administrator.
Processes and logs Street Medicine administrative & clinical staff discretionary transactions. Processes and logs all other financial transactions for the Street Medicine division (e.g., business cards, supplies and services, reimbursements, travel arrangements, POs, deposits). Supports Clinical Administrator with billing processes.
Provides back-up to Program Director and Clinical Administrator for events.
Required Applicant Documents:
Please attach these documents during the application process.
Minimum Education:Â Bachelorâs degree
Combined experience/education as substitute for minimum education
Minimum Experience:Â 3 years
Minimum Field of Expertise:Â Specialized clerical and administrative experience
Applicants may apply through the University of Southern California careers website at http://usc careers.usc.edu/.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 3 yearsMinimum Field of Expertise: Secretarial or specialized clerical and administrative experience
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.