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The LIC (Longitudinal Integrated Clerkship) Program Operations Specialist will work within the Office of Rural Programs for the School of Medicine and reports directly to the Assistant Dean for Rural Programs. The LIC Program Operations Specialist will be responsible for planning, organizing, implementation, monitoring, and evaluating curricula and activities related to the SoM WWAMI Rural Integrated Training Experience (WRITE), Rural Family Medicine – Advanced Outpatient Clerkship (APC), Targeted Rural Underserved Track (TRUST), Rural/Underserved Opportunity Program (RUOP) and other courses and clinical programs as assigned. This position requires a background in medical education, substantial discretion, independent judgment, and complex problem-solving skills. This position provides critical communication between the Curriculum Office and the Office of Academic Affairs, Regional Affairs, the University of Washington Curriculum and Registrar Office, the seven first-year teaching sites, and the School’s staff and faculty throughout the WWAMI region.
IMPACT TO THE UNIVERSITY This position directly impacts the scope and quality of instruction of School of Medicine medical students during their four years of medical school. The LIC Program Operations Specialist ensures that all Rural Programs curricular elements are monitored, evaluated and in compliance with UW SoM, LCME Accreditation, SoM Curriculum Committee approval, and communicated to the Associate and Assistant Deans, WWAMI Deans and faculty and students across the seven WWAMI teaching sites. The Educator must also ensure that all approved curriculum meets compliance and accreditation standards as established by Liaison Committee on Medical Education, federal, state and university regulations, and other requirements as are appropriate. If an individual without a sophisticated understanding of the specific laws, accreditation standards, and local policies and procedures is not hired to perform these job responsibilities, then the UW School of Medicine could lose its accreditation and potentially not be allowed to provide medical education for its medical students.
POSITION COMPLEXITIES This position will have frequent contact with the School’s academic and administrative leadership. This includes serving as a critical interface with the Vice Dean for Academic Affairs, the Associate Dean for Curriculum, the Assistant Dean for Rural Programs, Director for Curriculum, the Associate Dean for Student Affairs, the Foundations Assistant Deans based throughout the WWAMI region, SOM curriculum chairs, faculty (both based in Seattle and outside Seattle), and the medical students on any number of complicated curricular issues. This position requires a high degree of independent decision-making and problem-solving skills, along with the ability to prioritize many competing tasks from students, faculty and Dean’s Office staff. With the regional orientation of the medical school, the Educator must be service-oriented and customer-focused, able to address questions, problems, or concerns from faculty, staff and students across the WWAMI region in a professional, prompt and confidential manner. With the expansion of the medical school and related curricular challenges that lie ahead, the position will require the ability to multitask, prioritize job responsibilities, and work effectively with faculty, students and staff.
Curriculum Design and Implementation (40%): The program operations specialist must be able to: •Plan, implement, and oversee curricular elements in conjunction with other faculty and staff. •Apply principles of adult learning •Write performance-based course goals and objectives following SoM standards and in conjunction with SoM Director of Evaluation and Assessment •Develop program educational materials •Design and implement appropriate program/learning evaluation, including appropriate evaluation tools in consultation and collaboration with SoM Director of Evaluation and Assessment •Analyze evaluation data and report to faculty group and at stakeholder meetings •Create curricula for in-person and distant learning platforms in collaboration with SoM Academic Learning Technologies team •Use current periodicals and literature to keep abreast of development in the fields of adult education, primary care, and community medicine/public health, and rural health •Keep abreast of and be skilled with UW SoM web-based distance learning tools •Participate in curriculum mapping and development of Rural Program curriculum management in collaboration with Curriculum Management System Manager •Understand concepts of competency based education models and collaborate with SoM educators to build SoM Rural Program competencies.
Program Development/Management (20%): •Develop and implement the policies and procedures of the program •Develop and implement collaborative strategies with all program stakeholders to support coordination and implementation of program goals/objectives. This includes WWAMI Deans, Academic Affairs Assistant and Associate Deans, Placement Coordinators, community preceptors, and community facilities when necessary •Oversight and decision making for WRITE program activities •Facilitate and organization of meetings, conferences, and site visits •Develop and update evaluations. Write and report on program outcomes to UWSOM leadership and community stakeholders •Work within the scopes of regulatory bodies for each state and risk management concerns for students working within multiple health facilities •Work with UW SoM leadership to facilitate Affiliation Agreements between the UW School of Medicine and community agencies when appropriate •Collaborate with Office of Rural Programs staff and faculty, SoM Academic Affairs and clinical departments to identify and coordinate clinical faculty appointments and promotions •Market program to students and community members as needed •Assist with establishment of new clinical teaching sites.
Clinical Clerkship Scheduling/Registration (15%): •Gather clinical clerkship space availability and capacity data from relevant UW clinical departments and clinical teaching sites and work with the School of Medicine Curriculum Office to negotiate space as needed •Develop registration student schedules for program participants (WRITE and Olympia LIC) •Modify student schedules, when necessary, based on program and UW SoM policies in collaboration with UW SoM Student Affairs and UW SoM Registrar
Clinical Clerkship Student Evaluation (15%): •Manage the electronic distribution and completion of clerkship evaluations of students and preceptors •Collaborate with UW Departments and UW SoM Director of Evaluation and Assessment to manage final clerkship examinations
Faculty Development (10%): •Oversee all aspects of the annual WRITE Faculty Forum: including agenda setting, recruiting speakers, conference logistics and communications to participants and stakeholders •Assist with marketing of faculty development opportunities.
MINIMUM REQUIREMENTS •Bachelor’s degree with minimum 4 years administrative and program management experience. •Ability to work independently, develop and maintain collaborative relationships is required. This includes relating effectively to students, a wide range of health care professionals, and community members. •Experience with developing and implementing distance learning curricula. •Ability and experience with multicultural issues and commitment to working with underserved and rural communities. •Excellent writing and presentation skills. •Travel in WWAMI area is required. •Competency with Mac computers and MS Office required.
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED REQUIREMENTS •Master’s degree. •Knowledge of the WWAMI region and UWSOM policies and procedures. •Basic knowledge of research process is recommended and experience with academic scholarship. •Previous experience with E-Value, Catalyst, Canvas, and Panopto.
CONDITIONS OF EMPLOYMENT •The position requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.