Administrative/Support, Information Technology, Project/Program Management/Planning, Staff/Administrative
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The UW Finance Transformation Program has an excellent full time opportunity for a Core Financials Manager. Reporting to the Director, the UWFT Core Financials Manager will manage and lead the following functional work streams for the Finance Transformation Program: 1) Plan and Manage the Business, 2) Project Inception to Close, 3) Manage Cash and Financial Assets, 4) Grants Award to Close, 5) Asset Acquire to Retire. This position will own the high-level design, configuration, testing, and deployment of each of these functional areas by developing and managing requirements and engaging stakeholders and process transformation teams. Further, this position will cultivate effective relationships with departmental leaders across the university and the medical centers.
Project Team Management
Provide overall leadership and subject matter expertise in the implementation of the Financials functionality in scope and overseeing the timely completion of deliverables required by the project plan.
Manage work stream schedule, scope and budget. Support and advise the work stream leads in the creation and implementation of all key project deliverables.
Build effective working relationships with project team members and key stakeholders, including the technical manager, testing manager, and organizational change manager, who will coordinate with the Functional team in a matrixed relationship.
Lead strategic planning and establish structure to ensure alignment of financial needs across entities.
Review and contribute to key project deliverables, including project charter, work plan, budget, status reports, test plans, training plans, risk mitigation plans, quality management plans, requirements management, change management plans, and communication plans.
Functional and Technical Leadership
Coordinates and participates in University design workshops, assists in the development of business process and role design documents, reviews impact assessment and assists in the identification of gaps.
Completes hands-on functional and technical project activities and provides guidance to University resources for the Financials functional areas in scope. Demonstrates and explains key product features, documents requirements and design, provides knowledge transfer to the project team, configures the corresponding functionality and assists in testing and supporting the roll-out.
Responsible for providing functional expertise for the financials components in scope. Recommends solutions to University requirements and manages the design of cross-application solutions. Escalates issues and risks.
Communication and Facilitation
Facilitate issue resolution within work stream, anticipate and handle critical situations as they arise, and inform appropriate stakeholders.
Contribute to project status reports. Represent the team in communicating project status and issues to all levels at the university, as required.
Other duties as required.
Bachelor's degree in business administration, information systems, accounting, or related field
Minimum of eight years of experience working on large-scale information systems projects in a collaborative environment with multiple cultures and complex reporting structures, with teams of at least 20 members
Experience with enterprise application deployment, system development life-cycle processes, and business process improvement
Ability to understand business and technical issues and alternatives, and facilitate problem solving and issue resolution within and across these modalities, including phases of fit-gap analysis, system design and configuration, security design, system integration, data conversion options, testing, training, reporting, requirements tracking, and business process improvement
Minimum of eight years of supervisory experience, effectively managing business or technical staff, and coordinating the work of consultants/vendor resources
Experience as a collaborative and supportive member of a management team working to accomplish project goals
Ability to act as liaison between units, divisions, and other organizations to achieve objectives, and drive to solution, drawing together different points of view
Effective team-building and motivation skills, including a proven track record of developing and building on team member strengths, helping team members with challenges, and providing a supportive working environment to enable active employee engagement and optimal team performance
Ability to deal with trade-offs, conflict, and change management in a collaborative and positive manner
Experience managing subject matter experts and business analysts in an environment where those resources may not be assigned to the project full time and do not report in directly through the project reporting structure
Ability to utilize disciplined project management methodologies and tools, such as project management systems, issue tracking, risk management, and requirements management systems; ability to develop efficient project procedures and quality control methods
Experience coordinating with technical, testing, and training leads
Knowledge and experience preparing for and managing organizational change
Ability to communicate clearly, in writing and orally, to both technical and non-technical audiences
Experience communicating with senior management and technical staff on critical project issues
Experience successfully managing project budgets
Expertise using SharePoint, spreadsheet, word processing, and presentation applications
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working at a consulting firm, managing system implementation projects
Experience in a large university, medical center or other large enterprise
Experience participating in the implementation of a large enterprise resource planning (ERP) or similar software
Accounting background or experience with core financials functions in large complex organizations
CONDITIONS OF EMPLOYMENT:
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.