Department: WCAS Asian Amer Studies Salary/Grade: NEX/11
Reporting to the Program Director, the Program Assistant coordinates administrative processes and responds to business matters for the Asian American Studies Program. This position provides comprehensive support to students, faculty, and prospective students. This position also plans and coordinates special events and communication efforts. The Program Assistant also manages program finances.
Provides customer service and administrative support to faculty and staff;
Serves as point of first contact for program, responding to a wide variety of questions and inquiries fromfaculty, students, prospective students, and visitors;
Explains policies, procedures, schedules and program requirements to students and faculty;
Provides administrative support to faculty, such as preparing documents and scheduling meetings;
Maintains department files for faculty and students;
Maintains website including creating new web pages and updating standard information;
Designs, creates and edits other online or print publications publicizing the program and its events;
Monitors and maintains budgets and accounts;
Prepares requisitions and processes payments;
Prepares reports, transfers, and reimbursements;
Executes special analytical projects as requested;
Coordinates activities related to undergraduate studies;
Schedules courses, serving as liaison between registrar and students;
Works closely with the Program Director to create a plan for the academic year course offerings;
Plans and executes special events including planning travel and accommodations for visitors;
Makes room reservations and catering arrangements;
Publicizes events and sends invitations;
Hires and supervises work-study students;
Performs other duties as assigned.
A bachelor's degree or the equivalent combination of experience, education and training from which comparable skills can be acquired
At least four years of relevant administrative experience
Strong computer skills including proficiency with Microsoft Word, Excel, Adobe, and a web-updating tool
Strong interpersonal and communication skills including the ability to work with a diverse faculty and student population
Excellent initiative, problem-solving skills and resourcefulness
Ability to work independently as well as part of a team
Strong writing, editing and proofreading skills
Ability to prioritize independently based on a broad range of factors, with minimum guidance
Previous experience in a higher education environment.
Background or interest in Asian American Studies as well as strong ties to the Asian American community.
Experience with PeopleSoft Financials software.
Experience with design layout.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40920
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.