Responsible for scheduling for Senior Associate Dean and Travel Planning and Coordination. Provide administrative support for the development team; manage daily office operations; handle budgetary and personnel activities; respond to donor needs in consultation with the Associate Dean and other staff. This position reports to the Senior Associate Dean.
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs.
Key Functions and Expected Performance:
Scheduling for Senior Associate Dean
Travel Planning and Coordination
Prioritize multiple projects based on deadlines
Conduct research assignments on prospects to include Advance profiles; summarize findings
Assist with proofing documents
Provide administrative support to development and alumni relations staff members
Assist with travel planning and scheduling appointments as needed
Compile travel packets for each development officer consisting of itinerary, reports and necessary paperwork
Provide customer service to prospects, donors, faculty, and staff
Process expense requests for development and alumni relations staff
Maintain detailed working knowledge of Microsoft Office applications
Assist with some logistics for the planning of events
Maintain office files
Handle data entry as directed and file contact reports
Record and submit all checks/cash received
Keep track of all bio updates (including all returned mail, alumni updates, and updates found by DAR staff)
Receive all incoming calls and handle various inquiries
Perform other duties as assigned
High school graduate, or the equivalent, is necessary
A Bachelor's degree is preferred
One year of relevant experience is necessary
Prefer two or more years of administrative experience
Advanced proficiency with Microsoft Word, Excel, Outlook and PowerPoint
Strong administrative experience
Excellent interpersonal and phone skills
Ability to perform and manage multiple projects on a regular basis
Effective oral and written communications skills
Strong time management and organizational skills
Ability to work independently and as part of a team
Some evening/weekend work as needed
Values the importance of equity as an organizational operating principle and is committed to equity, diversity, and inclusion
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000719
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.